NACCHE Lead Admin Support Specialist

About the role

The Native American Center of Cancer Health Excellence (NACCHE) at Stephenson Cancer Center is seeking a Lead Administrative Support Specialist to provide advanced administrative and operational support to center leadership, clinicians, and program teams.

Responsibilities

• Provide executive and administrative support to NACCHE leadership and clinicians
• Manage complex and confidential information with discretion and professionalism
• Maintain office files, including sensitive patient and personnel records
• Schedule appointments, coordinate calendars, and arrange detailed travel logistics
• Communicate and serve as a primary point of contact for faculty, staff, vendors, partners, and the public
• Receive and triage incoming calls; respond to routine inquiries and route questions appropriately
• Distribute departmental communications, mail, and publications
• Address internal and external questions or concerns with professionalism, cultural awareness, and care
• Document preparation and reporting
• Type, proofread, and prepare correspondence, reports, lectures, manuscripts, grant proposals, and medical documentation
• Draft routine correspondence on behalf of leadership or clinicians with minimal supervision
• Prepare reports such as supply expenditures, operational summaries, and scheduling documents
• Monitor inventory and order office supplies; complete requisitions and authorized forms
• Assess office workflows and recommend improvements to enhance efficiency and effectiveness
• Plan, coordinate, and expedite special projects requiring analytical thinking and creativity

Qualifications

• High School Diploma or GED
• 12 months office, clerical, or administrative experience

Skills

• Organizational leadership
• Attention to detail
• Ability to manage complex administrative responsibilities

Benefits

• Eligible

Pay

Targeted annual salary ranges from $33,600 to $43,700, based on experience.

Schedule

Monday – Friday, Standard/Fixed Schedule

Travel

May be required