Municipal Clerk I - City of Tarrant

Job Summary

The City of Tarrant is seeking a Municipal Clerk who will be responsible for the maintenance and management of official records and documents for small cities/jurisdictions. Employees in this position act as treasurer for their respective cities/jurisdictions (e.g., organizing finance activities, accounting, budget and revenue administration), prepare various reports (e.g., council meeting agendas, budget reports, public hearing minutes), administer employee benefits programs, oversee city planning activities (e.g., issuing license/permits, drafting ordinances), and serve as magistrates to oversee various court functions (e.g., issuing warrants, accepting bonds, maintaining court dockets).

Typical Job Duties

• Acts as treasurer by planning, organizing, and directing the jurisdiction’s financial operations and programs, including investment management, accounting, budget administration, revenue administration, risk management, and auditing.
• Attends meetings, records minutes, gathers information in order to prepare reports, ordinances, resolutions, notices and other documentation for submission to governing bodies.
• Manages all official city records by developing procedures for records management, retrieval, and disposal, and overseeing the maintenance and preservation of official documents.
• Serves as Election Manager/Chief Election Officer by administering municipal elections, including preparing and distributing ballots, appointing and training election officers, and overseeing the tabulation and certification of results.
• Oversees and participates in the administration of employee benefits, city insurance, and personnel and payroll functions by maintaining records, communicating information to relevant parties, and developing applicable policies and procedures.
• Oversees and participates in city planning activities by issuing licenses and permits, reviewing applications, drafting ordinances, and addressing matters related to annexation, subdivision, planning, and zoning.
• Performs general administrative duties such as scheduling, maintaining documentation, and correspondence preparation by applying established office procedures and using relevant software to ensure departmental operations.
• Provides service to internal and external customers by responding to inquiries, resolving issues, and directing individuals to appropriate resources through in-person, phone, or electronic communication.
• Serves as magistrate when necessary and oversees court functions in the absence of court personnel to ensure operations continue efficiently and in compliance with all applicable laws, rules, and regulations.
• Supervises staff by assigning and directing work, monitoring performance, providing feedback and training, addressing personnel issues, and participating in staffing and disciplinary processes to ensure efficient and effective operations.
• Develops and manages organizational budgets by compiling financial data, forecasting revenues and expenditures, and monitoring fund allocations in accordance with established laws, regulations, and policies to ensure fiscal accountability, support program objectives, and optimize resource utilization.
• Procures inventory and supplies to meet operational needs, by evaluating vendor options, comparing pricing and availability, and following established procurement procedures and guidelines, to ensure timely availability of resources and cost-effective purchasing.

Physical Demands

• Primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
• Occasional light lifting of items or objects weighing up to 25 lbs.

Work Environment

• Work is conducted almost exclusively indoors in an office setting.
• Work involves use of standard office equipment, such as computer, phone, copier, etc.