MSAD 33: Payroll and Data Specialist

Duties and Responsibilities

• Maintains all aspects of the School District payroll functions.
• Paysroll is prepared on a bi-weekly basis, with accuracy.
• Prepares payroll warrant for signature by the Superintendent and School Board members.
• Prepares payrolls, including deductions for withholding tax, pension, social security, life insurance, health insurance, disability insurance, Chapter 403(b) and Chapter 125 plans, and such other salary deductions.
• Prepares and maintains all necessary earning records, deduction records, and similar personnel payment records.
• Prepares or assists with monthly retirement reports, quarterly Federal & State tax reports, federal withholding tax, state withholding tax, FICA, Medicare report on Form 941 and other payroll related reports.
• Records student data, uploads information to the State of Maine's student information system and ensures accuracy.
• Prepares reports, as needed.
• Answers phone when office secretaries are not available.
• Sets claims for reimbursement or refunds and invoices third parties for services or goods on a regular basis.
• Works with other Central Office personnel to prepare financial and other budget reports at regular intervals.
• Cooperates with the auditors and provides information to them as requested.
• Maintains a cooperative relationship and open communications with those holding similar positions in other districts in the region and the state.

Qualifications

• Minimum of an Associate's degree in Business or Office Administration.
• Has successfully completed two (2) or more accounting courses.
• Three (3) or more years of related payroll and administrative experience preferred.
• Must be a detail-oriented person, with accuracy.