MS Program Assistant

About the role

Located in the San Francisco Bay Area, Crystal Springs Uplands School is a 6-12 co-educational, independent day school on two campuses in Hillsborough and Belmont, CA with 125 employees. The school emphasizes scholarship, balance, inclusion, and transformative teaching. The Professional Adult Community (PAC) supports the mission. The Middle School Program Assistant is a full-time, non-exempt, 1.0 FTE position supporting daily operations of the MS campus, working closely with the MS Program Manager and PAC, providing front‑desk support, coordinating activities, supervising students, and ensuring programs run smoothly outside regular school hours. The ideal start date is October 5, 2026.

Responsibilities

• Greet and direct visitors; answer, screen, and forward incoming phone calls; receive and sort daily mail.
• Respond to and support the needs of students, families, and PAC in coordination with the MS Program Manager; fill in for the MS PM when absent.
• Track and follow up on forms and documentation from parents/guardians, students, and PAC.
• Schedule meetings and coordinate calendars as needed; assist with managing the Head of Middle School’s calendar.
• Assist with set‑up for parent and community events (e.g., lunch with Kelly); create signage (WSB, lunch menus, closure signs, etc.).
• Organize catering for events and meetings; send hall speech videos to parents.
• Maintain emergency system paperwork and supplies; support the Director of Experiential Education with logistics for MS Community Engagement Days and 8th Grade Global Program.
• With the MS Teaching Assistant and MS Student Council, coordinate Fun in the Sun, school dances, and grade‑level socials.
• Maintain the MS workroom, coffee station, and health cabinet; organize inventory and