Ministry Assistant to the Pastor and Education Ministry

Relationships

To the Lord: The Ministry Assistant must demonstrate unquestioned Christian experience and commitment. Church membership and a personal relationship with the Lord are required and guide their lifestyle.

To the church: The Ministry Assistant must be loyal to the activities and ministry of the church.

To her/his supervisor: The Ministry Assistant reports to the Church Administrator for all duties described and any future assignments.

Responsibilities

• Type, file, and/or prepare correspondence and related materials for the Pastor and Youth Pastor.
• Serve as receptionist for the Pastor, including making appointments, receiving visitors, and handling phone calls.
• Prepare and record daily updates on the prayer line, including the Hospital and Prayer List.
• Keep Pastors informed of deaths, illnesses, and other crises among church members.
• Contact members listed on the Hospital & Prayer List at home and report back to the Pastors.
• Maintain up-to-date personnel files, including sick leave, vacation, and other records for called staff, support staff, custodial staff, and self.
• Schedule Baptismal services with candidates and the Pastor, and prepare the area with necessary supplies.
• Schedule Weddings, work with families to communicate church policies and fees, prepare wedding certificates, and mail licenses.
• Serve as a liaison with the Chairman of the Deacons, officers, Women’s Enrichment Ministry, Homebound Ministry, and Carpenters for Christ for their secretarial needs.
• Maintain the Master Church calendar, assign rooms, provide custodians with room setup requirements, and ensure the calendar remains current.
• Serve as secretary for church staff meetings.
• Maintain an accurate chronological file of all church additions.
• Train and/or supervise volunteer clerical workers as needed.
• Keep Sunday School records up to date weekly on computer and prepare reports for weekly and quarterly submissions.
• Maintain the church’s social media presence and website.
• Perform other duties as assigned.

Remarks

The Ministry Assistant is required to maintain office hours of 8:30 A.M. – 5:00 P.M., Monday through Thursday, and 8:30 A.M. – 12:00 P.M. on Friday. A one-hour lunch break is provided on a rotating basis between 11:00 A.M. and 1:00 P.M.

The Ministry Assistant is expected to willingly cover duties for absent colleagues or during staff vacancies. Front desk absences will be handled through a rotating schedule throughout the day.

Dress and demeanor must reflect a Christian commitment and a desire to share the message of Christ with all who enter the church office. The Ministry Assistant’s loyalty and confidentiality must be unquestioned; violation of job integrity is grounds for dismissal.