Middle School Office Secretary

About the role

To ensure the smooth and efficient operation of the office and to continuously improve efficiency and accuracy in the performance of job responsibilities.

Responsibilities

• Performs general office duties, including but not limited to telephone, email, intercom message systems, mailing duties, receptionist duties, preparation/editing of correspondence, scheduling, general filing, copying, maintaining records and monthly reports
• Maintains confidentiality with all district information, including district and school population information
• Ensures equipment in work area is kept stocked and maintained in working order
• Addresses minor malfunctions, maintains appropriate inventory and recommends service when needed for issues which cannot be handled in house
• Processes all incoming and outgoing mail, including packages and distributes appropriately
• Coordinates the summer mailing to students and employees related to class assignments and beginning of year activities
• Assists with office support activities to include: copying materials, correspondence, answering questions and handling requests for information, preparing reports and taking messages
• Maintains and updates various files, including building level personnel files in accordance with records management and security procedures for both classified and unclassified materials
• Retrieves documents and materials as necessary
• Transfers and discards files in accordance with established procedures
• Inputs, maintains and updates information, databases and spreadsheets and compiles information for reports
• Maintains and coordinates payroll and employee attendance records for the school
• Supports office operations, greets and assists visitors, provides assistance as necessary