Middle School Assistant Principal Secretary

Qualifications

High school diploma or equivalent
Prior office experience required
Excellent communication skills, both written and oral
Strong interpersonal skills and problem solving skills with the ability to effectively deal with conflict
Excellent technical skills; must have knowledge of a variety of computer software and database applications (i.e., Word, Excel, PowerPoint, Synergy, Subfinder, etc.)
Good organizational skills; including the ability to schedule events
Ability to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
Ability to multi-task and work with multiple interruptions.

Essential Job Functions

• Prepares written materials (i.e., schedules, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Serves as a conduit for communication between administrators, staff, parents and students.
• Attends meetings as assigned for the purpose of representing building administration, taking minutes, conveying and/or gathering information.
• Compiles data from a variety of sources (attendance, staff and student handbook, enrollment counts, payroll, etc.) for the purpose of complying with legal and/or administrative requirements.
• Captures and maintains documents, files and records according to mandated expectations.
• Responds to inquiries from a variety of internal and external parties by appropriate means of communication.

Skills, Knowledge And Abilities

• SKILLS: Operating standard office equipment including pertinent software applications.
• KNOWLEDGE: Basic math, reading manuals, writing documents, presenting information to others.
• ABILITY: Gathering, collating, and/or classifying data; using basic, job-related equipment; working with a significant diversity of individuals and/or groups; working with data of varied types and/or purposes; utilizing job-related equipment.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.