Metro Plan Office - Office Assistant III - PT - MPO

Posted Tuesday, July 28, 2026.

About the role

Under general supervision, this position performs a variety of responsible clerical, administrative, and bookkeeping duties in support of an assigned department. Duties include typing instructional and financial reports, forms, and letters; processing documents for City and regulatory agency compliance; issuing check requests; maintaining office administrative records including accounts payable and receivable; processing technical documents; and providing exceptional customer service to the public.

Responsibilities

• Coordinates and prepares for meetings, including:
  • Preparing agenda packets (converting MS Word to PDF format)
  • Posting public meetings
  • Creating and maintaining meeting records, including minutes
• Oversees creation of internal and external communication materials for public distribution, including:
  • Newsletters and other public outreach materials
  • Social media content
• Performs research and compiles data/reports for planning and compliance with local, state, and federal laws, regulations, and ordinances.
• Prepares exhibits, statistical data, and supporting information for conferences and meetings.
• Manages department files and records, including compiling information for reports and maintaining records retention schedules.
• Maintains equipment inventory lists.
• Prepares check requests, purchase orders, and vouchers to pay department expenses.
• Maintains office supplies.
• Assists with website content maintenance.
• Greets visitors (in person and by phone), ascertains their needs, provides assistance or referrals, and explains policies and procedures.
• Schedules appointments and maintains division staff calendars, including arranging meetings, travel details, facilities, lodging, and related logistics.
• Operates office equipment, including phones, fax machines, copiers, and computer terminals.
• Operates a City vehicle or other mobile equipment as required.
• Performs other job-related duties as assigned.

Requirements

• Fluent English, including spelling, punctuation, and basic arithmetic.
• Proficiency in office equipment and software, including Microsoft Word, Excel, Google Suite, and filing systems.
• Knowledge of office practices and procedures, including public contact and telephone etiquette.
• Ability to:
  • Operate office equipment, including typing at a speed necessary for successful job performance.
  • Organize work effectively and use time management skills.
  • Communicate effectively both orally and in writing, with emphasis on writing skills (proofreading, editing, and technical content).
  • Maintain records and files.
  • Prepare reports.
  • Interpret local, state, and federal laws and legislation as needed.
  • Work independently with minimal supervision.
  • Understand and carry out directions.
  • Establish and maintain cooperative working relationships with internal and external contacts.
  • Follow and embrace the City of Abilene Core Values: Respect, Integrity, Service Above Self, and Excellence in All We Do.
  • Perform as a team member to accomplish the division’s mission.

Qualifications

• Two (2) years of general clerical experience is required.
• English-Spanish bilingual skills are preferred.
• A high school diploma or GED is required.
• A valid Texas Driver’s License is required (or ability to obtain within 90 days of employment, or a military waiver).

Physical Demands

Essential duties require the following physical skills and work environment:

• Overall strength demand: Light – lifting no more than 20 pounds; carrying up to 10 pounds.
• Frequency of physical demands during a typical workday:
  • Standing: Infrequent (20 – 10% of the time)
  • Sitting: Extensive (100 – 70% of the time)
  • Walking: Infrequent (20 – 10% of the time)
  • Lifting: Almost Never (<10% of the time)
  • Carrying: Almost Never (<10% of the time)
  • Pushing/Pulling: Almost Never (<10% of the time)
  • Overhead Work: Extensive (100 – 70% of the time)
  • Fine Dexterity: Almost Never (<10% of the time)
  • Kneeling: Almost Never (<10% of the time)
  • Crouching: No
  • Crawling: Infrequent (20 – 10% of the time)
  • Bending: Almost Never (<10% of the time)
  • Twisting: No
  • Climbing: No
  • Balancing: Extensive (100 – 70% of the time)
  • Vision: Extensive (100 – 70% of the time)
  • Hearing: Extensive (100 – 70% of the time)
  • Talking: Extensive (100 – 70% of the time)

Pay

Hourly pay range: $18.83 – $22.60 USD.