Meetings and Travel Intern

Duties & Responsibilities

• Aid the Sr. Manager, Meetings, Events & Travel and Meetings & Travel Coordinator in organizing corporate meetings and events.
• Answer questions related to company travel and assist with corporate employee events such as the Halloween event, holiday party, and other in-office events.
• Support the planning and preparation for the 2027 Field Leadership Conference and 50th Anniversary Celebration, including event website and app development.
• Participate in regular planning meetings with executive stakeholders, content team, and suppliers.
• Handle attendee management tasks such as field calls and emails, assisting with registration changes, and preparing hotel rooming lists.
• Manage printing reports and other information needed onsite, coordinate event supplies, and handle shipments to and from event sites.
• Book and process travel for employees through a travel management company, secure credit card information, and assist with onsite brand store operations.
• Support the 2027 Field Leadership Conference by coordinating logistics and managing onsite activities.

Competencies

• Extreme attention to detail
• Excellent follow-through
• Quickly digest information and problem solve
• Highly organized with multitasking abilities
• Comfortable with technology and learning new software programs
• Good oral and written communication skills
• Excellent people skills and customer service
• Ability to work on multiple projects simultaneously
• Comfortable with stressful, chaotic situations
• Enthusiasm, positive attitude, and willingness to learn
• Comfortable interacting with people at all organizational levels

Work Environment & Physical Requirements

• Sedentary work in an office environment
• Requires close visual acuity for computer terminal use
• No exposure to adverse environmental conditions
• Repetitive typing motion, talking, hearing, grasping, and feeling required

Disclaimer

The job description outlines the general nature and scope of work employees perform in this role. The company reserves the right to modify, revise, or update the job description to meet business needs. Current Extra Space employees should apply through Jobs Hub in Workday. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Applications will be accepted until the position is filled.