Meeting/Special Events Planner

Job Summary

We are seeking a Meeting/Special Events Planner to join the Data Collection Operations unit at the Institute for Social Research (ISR), Survey Research Center (SRC), Survey Research Operations (SRO). The successful candidate will manage training and meeting logistics for both Ann Arbor-based and decentralized, national data collection efforts.

Responsibilities

• Plan meeting and training logistics
• Prepare agendas and relevant materials
• Draft correspondence and training materials with attention to detail
• Manage meeting equipment, displays, promotional items, and electronic/promotional efforts
• Arrange and schedule services and venue logistics from external vendors and internal U-M departments
• Maintain confidential files, records, and communications
• Schedule and attend appointments and meetings
• Implement SRO trainings, meetings, and events
• Schedule rooms and off-site facilities
• Communicate with event participants and vendors
• Ensure proper and timely set up of audiovisual and other elements of site coordination
• Create and monitor event budgets, contracts, and expenses
• Coordinate travel arrangements for staff
• Functionally supervise staff members
• Oversight of 3-5 temporary staff involved in training/meeting planning and execution
• Perform other duties as assigned

Required Qualifications

• Bachelor's degree in related field or equivalent combination of education and experience
• Minimum of two years of experience planning and executing meetings and event planning

Job Skills

• Experience in MS Office software and Google Workspace tools
• Flexible schedule and ability to work early mornings, evenings, and weekends as needed
• Ability to travel to, and work at, a variety of event and meeting locations
• Ability to travel overnight as required to meet project needs
• Ability to transport equipment and supplies weighing up to 50 pounds to event venues for event execution needs
• Flexibility to meet changing priorities
• Excellent communication skills, including working collaboratively and communicating effectively with staff at all levels and under tight deadlines
• Excellent written, verbal, and organizational skills

Desired Qualifications

• Advanced skills with document formatting in MS Office and use of Google Workspace tools
• Three or more years of experience planning and executing meetings and event planning
• Considerable knowledge of University of Michigan policies and procedures
• Experience reviewing and preparing expense reports/P-card reconciliation
• Experience in U-M systems
• Certified Meeting Planner (CMP)