Meeting & Special Events Planner

About the role

Join our team and help bring memorable experiences to life while shaping the way people connect, collaborate, and celebrate across Gallo. As a Meeting & Special Events Planner, you’ll play a key role in designing and executing meetings, conferences, incentive programs, and special events that support business priorities and create exceptional experiences for attendees.

In this highly visible role, you’ll partner with senior leaders, cross-functional teams, and premier hospitality partners to deliver events from concept to execution. From sourcing unique venues and negotiating contracts to managing budgets and enhancing attendee experiences, you’ll have the opportunity to influence every detail while driving meaningful business outcomes. You’ll balance strategic planning with hands-on event execution, leveraging your creativity, project management expertise, and customer-focused mindset to bring events to life. Whether supporting executive-level meetings, creating innovative event experiences, or identifying new ways to improve processes and reduce costs, you’ll have the opportunity to make a lasting impact throughout the organization.

Responsibilities

• Design and execute meetings, conferences, incentive programs, and special events that align with business priorities
• Partner with senior leaders and cross-functional teams to deliver events from concept to execution
• Source unique venues and negotiate contracts with hospitality partners
• Manage event budgets and enhance attendee experiences
• Balance strategic planning with hands-on event execution
• Leverage creativity, project management expertise, and customer-focused mindset to bring events to life
• Support executive-level meetings and create innovative event experiences
• Identify new ways to improve processes and reduce costs

Requirements

• Bachelor’s degree plus 2 years of experience in Meetings/Events Planning or relevant hospitality positions reflecting increasing levels of responsibility; OR High school diploma or State-issued equivalency certificate plus 6 years of experience in Meetings/Events Planning or relevant hospitality positions reflecting increasing levels of responsibility
• Intermediate proficiency in MS Word, MS Excel, MS PowerPoint, and MS Outlook
• Project management experience
• Willingness to travel overnight approximately 30%–40% of the time
• Availability to work evenings and weekends when necessary
• Ability to lift and move 45–57 pound cases of product
• Must be at least 21 years of age or older
• Willingness to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events up to 5% of the time, with or without reasonable accommodation

Qualifications

• Bachelor’s degree in Hospitality Management or Business Administration plus 5 years of experience in Corporate Meetings/Events Planning or relevant hospitality positions reflecting increasing levels of responsibility
• Certified Meeting Planner (CMP) or Certified Meeting Manager (CMM)