Meeting and Events Planner

About the role

Career Opportunities with Western Veterinary Partners

A People-Centric Veterinary Support Organization.

Western Veterinary Partners (WVP) is a private equity-backed company that acquires, invests in, and supports veterinary practices and animal hospitals throughout the Western United States. WVP is a highly acquisitive organization focused on continued growth and expansion into new markets and states. Following acquisition, WVP partners with its hospitals to support the non-clinical side of the business by providing industry-proven operational, financial, and administrative services.

Responsibilities

• Develop and implement a comprehensive meetings and events strategy that supports WVP's organizational goals and professional development initiatives.
• Partner with leadership, business development, recruiting, and operations teams to design impactful events that support company growth and engagement.
• Manage program logistics and participant coordination for internal training programs such as WVP Dental U and other company initiatives.
• Plan and execute multiple meetings and events simultaneously, managing all logistical elements including:
• Request for Proposals (RFPs), venue sourcing and selection, contract negotiation, budget management, vendor coordination, on-site execution, post-event reconciliation and reporting
• Clock in audio/visual, staging, technology needs, and event materials.
• Design and manage attendee experience including registration, communications, and attendee flow.
• Develop detailed operational plans and manage on-site teams to ensure seamless event execution.
• Build and maintain strong relationships with third-party vendors including hotels, venues, transportation providers, catering partners, registration platforms, and production teams.
• Negotiate contracts, pricing, and concessions to ensure optimal value and service quality.
• Partner with internal stakeholders to align event objectives, manage expectations, and ensure successful program outcomes.
• Collaborate with the procurement team on sponsorship opportunities and conference partnerships.
• Oversee online event registration systems including:
• Registration site development, attendee communications, event promotion and save-the-date campaigns, reporting and attendee tracking
• Manage event websites, communications, and participant engagement tools.
• Maintain accurate attendee records and respond to attendee inquiries.
• Analyze event performance using surveys, attendance data, financial metrics, and stakeholder feedback.
• Develop post-event reports that provide insights and recommendations for future events.
• Continuously refine event processes and best practices to improve efficiency, attendee experience, and ROI.

Qualifications

• Bachelor’s degree in business administration, Hospitality Management, Event Management, or related field
• 5+ years of professional meeting and event planning experience, with experience supporting an organization in veterinary medicine or human health
• Demonstrated success managing corporate events, conferences, and training programs
• Strong written and verbal communication skills
• Exceptional organizational and project management abilities
• Able to collaborate effectively across teams and leadership levels
• Self-directed with the ability to manage competing priorities in a fast-paced environment
• Willingness and ability to travel as required
• Experience with corporate travel management (Concur highly preferred)

Benefits

The Company offers competitive compensation along with a comprehensive benefits package, including medical, dental, and vision benefits, vacation, sick leave, 401(k), and more depending on location.