Meeting Space

ASTMH Annual Meeting Request for Meeting Space Rooms are available on a first come first served basis for organizations who want to meet with colleagues and shareholders while in DC for ASTMH Annual Meeting. Meeting Space Information These meetings are considered closed-door sessions not publicly listed on the ASTMH app or directly promoted by ASTMH. Room size and bookings are based on the number of attendees. Space is available beginning Tuesday, November 17 through Sunday, November 22 at 1:00 pm. A two-hour minimum is required to book space. Meeting Space Rates Fees are room rental fees. Fees do not include Catering or AV needs. Attendees Non-Profit For Profit 0–15 attendees $195/hour $225/hour 16–49 attendees $270/hour $315/hour 50+ attendees (including receptions) $375/hour $450/hour Reserve Your Space Meeting Guidelines ASTMH only books meeting space at the ASTMH contracted hotels/Convention Centers.Meeting room rental fee must be received before space is reserved.Catering and AV are additional expenses. Catering and AV are not included in the room rental fee. You will be billed directly from the vendor.If your meeting requires catering and/or audio-visual equipment, ASTMH will connect you with hotels/vendors for your individual follow-up on arrangements and billing. Your meeting organizer must contact the hotel with catering order and ImageAV with audio-visual equipment order no later than Monday, October 19. Arrangements cannot be guaranteed unless order is received by hotels/vendors by Monday, October 19.There are rare circumstances where ASTMH may have to change confirmed meeting space. If this happens, meeting organizers will be contacted as soon as possible.It is the responsibility of the organization to make sure the confirmation received is accurate. Please contact ASTMH immediately if the confirmation is incorrect.Please note a $100 cancellation fee per meeting will apply to all cancellations made by October 19. No fees will be refunded for cancellations received after October 19. Questions? Contact Buffy Finn, Membership, Subgroups and Courses Manager.