Meeting Planner, Conventions & Internal Events

Responsibilities

• Plan and execute from start to finish all logistics relating to Conventions and Internal Events, including National Sales Meetings, Training Meetings, Advisory Board Meetings, Society Engagements, Tradeshows, and Conventions.
• Act as the main point of contact for your stakeholders, and ensure all milestones are clearly communicated and met. Be consultative in your approach.
• Communicate effectively with the exhibit design company and other vendor partners. You’ll be responsible for working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), ad hoc meetings and events, ground transportation, signage, and more!
• Create clear & and simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
• Ensure everyone, from stakeholders to attendees to staff members has a positive and memorable experience from the invitation stage, through onsite, and departure.
• The ability to travel regularly.

Requirements

• You’re Good At Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events, and a professional presence at first impression and on-going.
• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment.
• Establishing long-lasting, professional relationships with stakeholders, co-workers, and vendors.
• Managing the complex world of compliance including understanding Meal Caps, State & Country Laws, and Transfer of Value reporting when applicable.

Qualifications

• Cvent, Excel, and Microsoft Office Suite.
• Our ideal candidate possesses 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry.

Benefits

• Room to Grow
• Everyone has a voice
• Travel requirements for this role are as follows: 25% to 50%
• The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner, Conventions & Internal Events is between $60,000 - $75,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.