MedSci Coordinator

About the Company

A mission-driven nonprofit organization dedicated to improving the lives of individuals affected by autoimmune disease through research funding, healthcare provider education, improved clinical care, and public awareness.

Job Description

Seeking a collaborative, detail-oriented, and highly organized MedSci Coordinator to support a Medical & Science team. This role focuses on coordinating medical and scientific programs, healthcare provider education, research initiatives, conferences, and departmental projects. The coordinator will collaborate across multiple departments to advance research, improve patient outcomes, and support healthcare professionals.

Key Responsibilities

• Coordinate communications, documentation, onboarding, meetings, and administrative processes for a network of specialized care centers.
• Support clinical practice guidelines, healthcare provider education, research grants, and scientific publications.
• Coordinate logistics for conferences, meetings, and medical-science events, including invitations, attendee lists, follow-ups, and reporting.
• Manage project timelines, agendas, meeting minutes, and departmental documentation.
• Maintain accurate contact and program data in Salesforce and support project management through Airtable and other tools.
• Assist with departmental procedures, recordkeeping, budget planning, goal development, and annual reporting.
• Collaborate with Marketing & Communications, Corporate Development, and Patient Engagement teams on cross-functional initiatives.
• Serve as a key point of contact for healthcare providers, research centers, internal teams, and program participants.

Qualifications

• 1–3 years of experience in customer service, database management, membership support, or administrative coordination.
• Association, healthcare, medical-scientific, or NIH-related experience preferred.
• Proficiency in Microsoft Office Suite and CRM/database systems, particularly Salesforce.
• Strong organizational, communication, and customer service skills.
• Collaborative, inquisitive, detail-oriented, and highly organized.
• Ability to manage multiple priorities in a fast-paced environment.
• Bachelor’s degree required; a scientific or healthcare-related background is a plus.
• Ability to travel domestically occasionally.

Additional Details

• Department: Medical & Science (MedSci)
• Reports to: Chief Science Officer (CSO), supporting the broader MedSci team
• Team Size: 4
• Start Date: November 3
• Reason for Opening: Organizational growth

Perks

• Opportunity to contribute to meaningful medical research and patient-focused initiatives.
• Exposure to healthcare education, scientific programs, and nonprofit operations.
• Cross-functional collaboration with multiple departments.

Pay

$18 – $20 / hour

Schedule

Monday–Friday, 9:00 AM–5:00 PM, 40 hours/week; onsite. Overtime eligible. Occasional domestic travel required.

Benefits

This position is eligible for medical, dental, vision, and 401(k).