Medical Staff Coordinator - ONSITE ONLY

Job Summary

The Medical Staff Coordinator is responsible for coordinating credentialing, privileging, and ongoing support for the medical and allied health professional staff. This role serves as a liaison between medical staff, administration, and hospital departments to ensure compliance with accrediting bodies, regulatory requirements, and hospital bylaws. The Medical Staff Coordinator supports committee functions, maintains confidential provider files, and facilitates effective communication to support medical staff operations and quality initiatives.

About the Role

This role requires coordinating all aspects of the credentialing and recredentialing process for medical staff and allied health professionals in accordance with The Joint Commission (TJC), Centers for Medicare and Medicaid Services (CMS), and state regulations. It involves reviewing applications for completeness, verifying licensure, certifications, education, and training, and requesting and tracking references and required documents.

Responsibilities

• Maintains accurate, up-to-date provider credentialing files, ensuring confidentiality and secure access.
• Prepares materials and agendas for Credentials Committee, Medical Executive Committee, and other medical staff meetings; transcribes minutes and maintains official records.
• Maintains the provider reappointment process, including follow-up with providers to ensure timely submission of required information.
• Collaborates with departments such as Health Information Management (HIM), Quality, and Risk to support the development of provider quality profiles and performance improvement activities.
• Schedules and prepares for medical staff meetings, ensuring materials, logistics, and communications are in place.
• Maintains provider information in credentialing databases (e.g., MD-Staff, E>Priv) and ensures appropriate documentation is stored securely.
• Provides general administrative support to Medical Staff Officers and committee chairs.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Requirements

• Average of 3-5 years of experience in medical staff services, provider credentialing, or a related healthcare administrative role.
• Associate Degree in Healthcare Administration, Business, or a related field preferred.
• Experience with TJC, CMS, and state credentialing regulations preferred.

Qualifications

• Knowledge of credentialing standards, privileging practices, and regulatory/accreditation requirements.
• Strong organizational and time management skills with attention to detail.
• Ability to maintain strict confidentiality and professionalism in handling sensitive information.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications and credentialing databases such as MD-Staff or equivalent.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Strong interpersonal skills to work collaboratively with physicians, hospital leaders, and staff.

Skills

• Knowledge of credentialing standards, privileging practices, and regulatory/accreditation requirements.
• Strong organizational and time management skills with attention to detail.
• Ability to maintain strict confidentiality and professionalism in handling sensitive information.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications and credentialing databases such as MD-Staff or equivalent.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Strong interpersonal skills to work collaboratively with physicians, hospital leaders, and staff.

Benefits

• Competitive Pay
• Medical, Dental, Vision, and Life Insurance
• Generous Paid Time Off (PTO)
• Extended Illness Bank (EIB)
• Matching 401(k)
• Opportunities for Career Advancement
• Rewards & Recognition Programs
• Exclusive Discounts and Perks

Pay

Competitive Pay

Schedule

Regular and Reliable Attendance Required