Medical Secretary III - Pulmonary & Critical Care Medicine

About the role

Location: Saint Louis, MO 63110. Scheduled hours: 40 per week. Works either remotely or in an area with no patient contact and performs advanced secretarial duties, such as typing medical dictation requiring substantial use of medical terminology and maintains physician’s schedules.

Responsibilities

• Transcribes medical documents, such as physician’s letters, correspondence, nurse’s notes and manuscripts; if order entry in the electronic medical record is part of the job function, completes requisitions/orders per WashU guidelines.
• Maintains physician’s daily appointment schedule and calendar, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.
• Schedules appointments and procedures for patients.
• Prepares patient charts, including delivering workups.
• Greets visitors, answers telephone, takes messages and screens patient inquiries, providing information according to departmental procedures and policies.
• Serves as a liaison between patients, physicians and staff, providing routine information to patient inquiries.
• Assists administrative/clinical staff during peak times, vacations/illnesses.
• Assists with retrieval and delivery of reports, films, etc.
• Performs other duties as assigned.

Working conditions: normal office environment in a patient care setting. Physical effort typically involves sitting at a desk or table. Standard office equipment is used.

Requirements

• Education: High school diploma or equivalent (or combination of education and/or experience); associate degree preferred.
• Certifications: No specific certification or professional license required.
• Experience: Minimum 3 years in a medical office setting.
• Skills: Communication, decision making, medical terminology, proficiency with Microsoft Office and other software packages, ability to work independently.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U‑Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan – employee and university contributions starting at 7%.
• Wellness programs: challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, etc.
• Family benefits: 4 weeks caregiver leave to bond with a new child; family care resources; adult care coverage; WashU covers tuition for employee and family, including dependent undergraduate‑level college tuition up to 100% at WashU and 40% elsewhere after seven years of service.

Pay

Salary range: $19.29 – $29.91 per hour.

Schedule

Scheduled hours: 40 per week.