Medical Residency Program Coordinator - Neurosurgery

Job Summary

The Medical Residency Program Coordinator plays a vital role in the administration and daily operations of the residency training program. This position supports the department, faculty, and residents by ensuring compliance within their school accreditation requirements, managing program logistics, and maintaining accurate records.

Responsibilities

• Ensures compliance with program guidelines set by state, national, and university accrediting bodies to maintain ongoing accreditation.
• Affords assistance with site visit preparation and compiles required reports and surveys.
• Manages student placement processes in accordance with established protocols, including coordinating residency and fellowship matches via the Electronic Residency Application Service (ERAS).
• Develops and implements orientation programs; provides guidance on academic and programmatic issues as needed.
• Contributes to the creation and execution of departmental policies and procedures; assists in managing program budgets and expenditures.
• Oversees maintenance of program records, files, databases, and program-related web content to ensure accuracy and accessibility.
• Covers educational activities, including scheduling, lectureships, and evaluations.
• Independently plans and organizes lectureships and special events, including graduation banquets.
• Maintains Accreditation Data System and tracks updates related to the education programs.

Qualifications

Education & Experience Required: Degree (Associate's or Bachelor's) and two (2) years of administrative support experience.

Knowledge, Skills & Abilities: Demonstrates strong verbal and written communication skills to effectively coordinate with students, faculty, and external partners; excels in organization and problem-solving to manage complex placement logistics; maintains a high level of attention to detail in handling compliance and documentation; and effectively prioritizes tasks and manages time in a fast-paced, deadline-driven environment.

Physical and Environmental Demands

• Requires occasional working hours significantly beyond regularly scheduled hours,
• Occasional travelling to offsite locations,
• Occasional activities subject to significant volume changes of a seasonal/clinical nature,
• Constant work produced subject to precise measures of quantity and quality,
• Occasional bending,
• Occasional lifting and carrying up to 10 pounds,
• Occasional crouching/stooping,
• Occasional kneeling,
• Occasional reaching,
• Frequent sitting,
• Occasional standing,
• Occasional twisting,
• Occasional walking.

Benefits

Grant Funded: No