Medical Records Imaging Specialist (HIM)

About the role

This is a great opportunity to join a respected healthcare organization supporting the digitization and management of patient records. In this role, you’ll play a key part in ensuring medical documentation is accurately processed and accessible within electronic health systems. It’s a fast-paced, detail-driven position that offers exposure to healthcare technologies and workflows. Ideal for someone looking to build or expand a career in Health Information Management.

What You’ll Do

• Document Processing & Digitization
• Support the intake and preparation of medical records for scanning and digital storage
• Operate scanning equipment to convert high volumes of paper records into electronic format
• Organize and categorize incoming documents to ensure efficient processing
• Data Accuracy & Quality Assurance
• Review scanned records to ensure information is correctly assigned to the right patient and encounter
• Identify and resolve discrepancies in document indexing within the system
• Perform quality checks before records are finalized and made available in the system
• Systems & Workflow Support
• Work within electronic health record platforms to manage and upload documents
• Assist in maintaining document workflows and resolving imaging or indexing issues
• Contribute to maintaining organized and compliant document management processes
• Team Collaboration & Compliance
• Partner with internal teams to address documentation questions or issues
• Ensure adherence to data privacy standards and healthcare regulations
• Support audit and compliance activities related to record accuracy and retention

You’ll Bring

• Background working in data entry, document processing, or administrative support
• Strong attention to detail and ability to maintain accuracy in high-volume environments
• Comfort using computers and office equipment, including scanning tools
• Ability to stay organized and manage multiple priorities simultaneously
• Clear communication and a collaborative mindset

Nice to Have

• Exposure to healthcare, medical records, or administrative operations
• Familiarity with medical terminology or clinical documentation
• Experience working with electronic health records or document tracking systems
• Previous use of platforms similar to enterprise imaging or EHR applications