Medical Records Coordinator

Overview

Now Hiring: Medical Records Coordinator
$19.81 – $24.64 / Hour | Weekly Pay | Benefits Eligible
Every Other Weekend
Required: Keep Care Connected. Keep Records Accurate. Keep Compliance Strong.

Responsibilities

• Validate and maintain daily census information and submit census activity reports to the Business Office or designated departments
• Submit required census reports to state agencies on a weekly or as-needed basis
• Retrieve and manage monthly reports from CMS and other regulatory systems
• Organize, review, and analyze medical records for discharged residents to ensure accuracy and completeness prior to filing
• Prepare documentation and reports for Quality Assurance & Performance Improvement (QA & A/QAPI) initiatives
• Maintain closed medical records, ensuring proper storage, accessibility, and compliant destruction per policy
• Manage role assignments for physicians and nursing staff within electronic systems (e.g., HPN or similar platforms)
• Support regulatory compliance by ensuring documentation is accurate, timely, and audit-ready
• Absorb and assist with investigations, audits, and record retrieval as needed
• If applicable, supervise and support Medical Records Assistant(s), including onboarding, training, scheduling, evaluations, and performance oversight
• Collaborate with interdisciplinary teams to ensure seamless communication and documentation flow

Qualifications

• High School Diploma or equivalent required
• Minimum of two (2) years of long-term care experience required
• Strong computer skills, including Microsoft Office and database systems
• Knowledge of medical terminology preferred
• Education or training in medical records management leading toward RHIT certification preferred
• Strong attention to detail, accuracy, and organizational skills
• Ability to manage multiple priorities in a fast-paced healthcare environment
• Excellent communication and teamwork skills
• Commitment to confidentiality, HIPAA compliance, and regulatory standards