Medical Office Coordinator

Overview: The Medical Office Coordinator for Emergency Services provides administrative and secretarial support for the Emergency Department Management Team, including the Medical Director, Assistant Medical Director of the Division of Emergency Medicine, and Chief Physician Assistant.

Responsibilities

• Provides support for medical staff and hospital committees related to Emergency Department and Division of Emergency Medicine operations.
• Interacts regularly with administrative staff, physicians, physician assistants, nurse practitioners, and department heads.
• Sets routines and establishes work priorities under general supervision, reporting to the Medical Director responsible for Emergency Services.
• Maintains communication between Emergency Department personnel, hospital support departments, physicians, and administrative staff to facilitate operations, development, and growth of emergency services.
• Coordinates and monitors meeting schedules for the Medical Director, Assistant Medical Director, and Chief PA; arranges time and location for all related meetings.
• Maintains departmental and physician Quality Review records, including computer input and permanent recording and trending of daily, monthly, and annual Q.I. statistics.
• Prepares and provides requested departmental documents, computerized records, and correspondence for review, retrieval, and use.

Requirements

• Advanced computer literacy, including Microsoft Works, with strong Microsoft Excel skills.
• Knowledge of medical terminology, shorthand, and/or ability to record minutes.
• Strong organizational skills with the ability to manage multiple tasks.
• Ability to handle confidential information effectively.
• High school graduate with additional post-secondary training in secretarial skills or equivalent demonstrated through past work experience.
• Minimum of two years of experience in a comparable position.
• Capable of meeting physical demands required for operation of computer and office equipment, including prolonged sitting.
• Experience using general office equipment such as personal computer, laser printer, transcription machine, facsimile machine, calculator, and fax.

Physical Demands

• Job is performed in a well-lighted, modern office setting.
• Occasional lifting and carrying (10 pounds or less).
• Prolonged sitting and computer use.
• Moderate stress; may require manual dexterity and repetitive motions.
• May require physical and/or mental stamina to work overtime, additional hours, or more than five days per week.

Benefits

• Benefit eligibility (Medical/Dental/Vision/Life) begins the first of the month following 30 days of employment.
• 401K with discretionary matching funds.
• Generous PTO and 8 paid holidays.
• Equipment provided for remote roles.
• Full-time employees are eligible for a comprehensive benefits package including:
  • 401(k) plan
  • Health, dental, and vision insurance
  • Paid time off (PTO)
  • Long-term and short-term disability (LTD, STD)
  • Flexible spending account (FSA)
  • Group term life insurance
  • Employee assistance program

Schedule

Full-time, on-site position.