Medical Equipment Project Coordinator

About the role

The Medical Equipment Project Coordinator will work with Senior Equipment Planners on each project to ensure specifications and cut books created are complete and accurate, equipment lists are complete and accurate, purchase requisitions are accurate and on time, purchased equipment is reconciled to specified equipment accurately, and properly documents ongoing education activities.

Core Responsibilities

• Work Product Creation
• Project Management
• Coordination with Team Members

Researches medical equipment to generate accurate specifications and cut sheets in 4-Tower.
Reviews and modifies 4-Tower equipment specifications and cut sheets as needed.
Creates new projects with initial departments and rooms from space programs and/or floor plans.
Creates initial equipment lists for common clinical spaces using medical equipment standards.
Performs edits to equipment lists using internal and external project team notes and drawing markups.
Participates in clinical equipment review meetings and provides documentation of equipment changes generated in those meetings.
Prepares standard project reports and extracts.
Compiles and posts submittal documents and other project deliverables.
Participate in hospital equipment surveys and installation efforts as needed.
Obtains vendor quotes and prepares purchase requests to facilitate client purchase orders.
Reconciles project equipment specifications against purchased equipment through the procurement and installation process.
Incorporates equipment specifications, client purchase and service agreement terms and conditions, and acceptance processes into documents generated for bidding and/or negotiations during procurement.
Generates pricing comparison reports of multiple vendor responses to RFPs for major and minor movable equipment.
Tracks and expedites equipment orders and coordinates equipment delivery, installation, and training with the internal project manager.

Operations

Be aware of and work in a manner that supports the organization’s vision and defined business objectives
Conduct self and collaborate with others in working toward achievement of defined profit objectives of assigned projects
Cooperate in construction of strong cross-functional teams (cooperate with any suggested project assignments outside of original assigned practice area) to achieve success in shared goals, understanding that multiple perspectives and talents build stronger teams and results
Complete daily tasks consistently

Qualifications & Competencies

• Bachelor's degree and 5 years of related experience, a Master's degree and 3 years of related experience, or 8 years of related experience and no degree.
• Knowledge & Skills

Reads architectural floor plans, elevations, and reflected ceiling plans, and understands basic design and construction terminology.
Has a basic knowledge of medical equipment and it’s' use in common clinical areas.
Knowledge of commonly used concepts, practices, and procedures used in the supply chain and procurement field.
Experience with MS Office and data programs with proven proficiency in Excel and PDF editing software (Bluebeam and/or Adobe).
Highly organized, works independently, is task driven, and able to meet multiple deadlines simultaneously.
Strong attention to detail is required, as are excellent written and verbal communication and interpersonal skills.
Ability to type at least 40 WPM and data entry experience.
Holds a valid driver’s license and can travel regionally to meet job responsibilities.

Additional Information

At VERTEX, we invest in top talent with a highly competitive total compensation package designed to reward performance and support long-term success. Total compensation includes a base salary and a performance-based discretionary bonus program. Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage—ensuring peace of mind for you and your family. We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one. Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life. At The Vertex Companies, our salary ranges are intentionally designed to support meaningful career growth over time. These ranges allow employees to develop, expand their impact, and increase their earnings as they progress within their job level. A new hire’s starting compensation is determined by their experience, geographical location, scope of the role at the time of hire, and Company affordability. Our ranges are structured to reward growth and performance, ensuring there is room for advancement and long-term opportunity.

The Salary Ranges For This Role Are As Follows
$60,000 - $146,000 USD annually (Geographical Tier AA - Sample Locations: NY Metro, San Franscisco, San Jose, Seattle)
$55,000 - $134,000 USD annually (Geographical Tier A - Sample Locations: Irvine CA, Middlesex NJ, Tacoma WA, Boston, Alexandria)
$51,000 - $123,000 USD annually (Geographical Tier B - Sample Locations - Baltimore, Chicago, Anchorage, Portland)
$46,000 - $112,000 USD annually (Geographical Tier C - Sample Locations - Atlanta, Charlotte, Cincinnati, Miami)
$44,000 - $107,000 USD annually (Geographical Tier D - Sample Locations - Mississippi, Mobile AL, Bowling Green KY, Tulsa)

Time away matters—so we provide a generous paid time off program, including vacation, sick time, and paid holidays (with prorated options for eligible part-time employees).