Medical Equipment Planning, Logistics Project Manager
Job Summary
We are seeking a Medical Equipment Planning, Logistics Project Manager to join our team. This role plays a critical part in the successful deployment of medical equipment into healthcare facilities and hospitals.
Responsibilities & Qualifications
Duties & Responsibilities: Oversee and coordinate the installation of medical equipment in alignment with construction schedules and room readiness. Verify equipment placement matches architectural and MEP drawings, ensuring accuracy with design intent. Conduct walkthroughs to confirm proper staging, placement, and patient-ready setup of equipment. Collaborate with clinical staff and facility stakeholders during installation phases to address on-site needs.
Installation Management: Responsible for pulling reports and preparing plans in advance of deployment utilizing Planview/Attainia software. Provide punchlist feedback of on-site issues timely and keep up to date either live in field or within 24 hours back to the internal project team. Manage vendors, ensuring accurate placement and installation of equipment, and oversee all warehousing and delivery operations to ensure equipment is patient-ready and installed per design specifications.
Installation Issue Resolution: Support identifying and resolving issues related to missing, damaged, or misdelivered equipment in coordination with vendors and warehouse teams. Serve as the primary point of contact for troubleshooting logistical or installation-related challenges. Escalate high-risk issues proactively while ensuring minimal disruption to project timelines. Maintain documentation of all resolved issues for quality assurance and future reference. Follow-up on equipment installation issues including documentation both written and photographic.
Assembly: Coordinate on-site assembly of equipment requiring integration, configuration, or final setup. Manage third-party technicians or vendor personnel during equipment assembly. Ensure equipment is assembled to manufacturer specifications and hospital standards. May assist with minor assembly as necessary.
Warehouse and Delivery Scheduling: Manage the logistics between warehouse partners and project sites, ensuring timely and accurate deliveries. Create and maintain delivery schedules based on construction progress and room readiness milestones. Monitor and track inventory movements from warehouse to final installation site. Coordinate staging processes to streamline on-site delivery and reduce handling time.
Financial and Contractual Awareness: Maintain a working knowledge of project deployment budgets, warehouse contracts, and reimbursable expense limits to ensure logistics decisions align with financial parameters. Understand the cost implications of delivery schedules, truckload capacities, and changes to warehousing plans. Coordinate with project managers and finance teams to support accurate tracking of reimbursable items and avoid unapproved expenditures. Assist in evaluating vendor and third-party logistics proposals, ensuring alignment with project scope, timeline, and budget constraints.
Professional Development: Develops a current knowledge of medical equipment devices vendors and their catalog of products. Research initiative with comprehension for medical terminology and equipment.
Qualifications
Bachelor’s degree in healthcare, supply chain, logistics, or a related field preferred.
Experience with data entry and project documentation.
Highly organized and task-oriented, with the ability to manage multiple priorities.
Effective interpersonal and communication skills, both written and verbal.
Preferred experience working on healthcare projects, particularly within medical equipment planning, supply chain, or clinical procurement teams.
Key Skill Requirements/Accountabilities / Demonstratable Skills
Familiarity with medical equipment and healthcare environments.
Ability to manage tasks in alignment with project schedule timelines and deadlines.
Excellent oral and written communication skills.
High attention to detail and accuracy, with the ability to identify and address coordination issues.
Well-organized and capable of multitasking in a fast-paced environment.
Proficient in Microsoft Office, especially Excel and database tools.
Able to maintain confidentiality with sensitive project and company information.
Calm and solution-oriented under pressure; able to navigate high-stress situations and personalities without losing focus.
Adapts quickly to change, anticipates challenges, and responds with practical, action-oriented solutions.
Displays accountability and initiative—committed to resolving issues and getting the job done.
Hands-on, proactive team player who rolls up their sleeves to get the job done; actively participates in deployments.
Additional Information
Introba offers a comprehensive total rewards package. Our benefits may include medical*, disability* and life insurance coverage*, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions. *Benefits will vary by country location and may only be available in US or Canada. We encourage all candidates to explore our total rewards offering. Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application. Introba is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.