Medical Equipment Project Manager

About Us

We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry.

Responsibilities

• Manage project scope and assist in preparation of proposals and invoicing.
• Demonstrate leadership skills for managing project kickoffs, budget report outs, and leading customers through informed and timely decisions.
• Manage project deliverables and maintain document controls.
• Exhibit exceptional time management skills, including the ability to manage and delegate work across a team.
• Review information such as vendors’ product data, medical equipment lists, vendor drawings, and vendor quotations to ascertain if equipment meets the specifications.
• Review medical equipment drawings in PDF and perform quality control review utilizing the equipment lists and specifications.
• Manage vendor communications, requests for quotations, clarifications, confirmation of purchase order receipt, and project-specific delivery and installation requirements.
• Manage equipment list and estimate through procurement.
• Participate in value analysis, pros/cons, and assess overall costs and benefits of products being procured. Develop spreadsheets or exhibits for comparison.
• Maintain client communications, including emails, video/conference calls, and on-site meetings depending on the project and phase. Prepare agendas, document meeting notes, and follow up.
• Review and edit equipment lists in the database for model, accessories, and pricing.
• Conduct procurement kickoff meetings to review requirements, workflow, and documentation for requisitions, quotes, and vendor proposals.
• Develop procurement schedules aligned with project phases and bundle selections across projects when applicable.
• Provide technical specifications, schedules, warranty, installation, and training requirements.
• Review quotes, compare offers, evaluate compliance, and obtain Owner approval.
• Communicate specification changes with Owner/Architect.
• Prepare requisition packet for Owner to issue PO.
• Generate PO packets, send to vendors, and confirm lead times.
• Review and reconcile POs, ensuring accuracy.
• Track and expedite deliveries to meet project schedules.
• Schedule and attend vendor pre-installation site visits for specialized equipment.
• Confirm site logistics, access routes, and installation sequencing.
• Assist in identifying options for warehouse receiving and delivery services.
• Meet with warehouse provider to discuss protocols and expectations for documentation.
• Manage delivery details including pull list, inspection, delivery, and other instructions.
• Oversee equipment delivery, placement, and installation during move-in.
• Conduct walk-throughs, punch lists, and site readiness checks.
• Communicate installation progress with asset tagging and acceptance testing.
• Coordinate vendor training schedules with Owner and connect training reps to the Owner’s team.
• Provide final documentation, vendor contacts, and order details for reference.
• Supply training notes and confirm completion of all in-service activities.

Requirements

• Bachelor’s degree in construction management, Architecture, Biomedical Engineering, Supply Chain Management, Business Administration, Healthcare Management, or related field. Master’s is a plus.
• 7–10 years of progressive experience in project management, medical equipment planning, procurement, or logistics management, with at least 5 years planning, procurement, or specification experience in medical equipment order management.
• Strong analytical skills.
• Ability to travel occasionally to client or project sites as needed (US/Mexico travel).
• Familiarity with medical equipment products, manufacturers, suppliers, and overall process.
• Excellent communication and interpersonal skills, with the ability to work effectively across teams and with external clients and vendors.
• Strong organizational skills, capability to manage project-specific communications and order management.
• PMP or CPSM certification is a plus.
• Attainia PLAN-IT experience or similar database for medical equipment planning.

Benefits

• Robust coverage for medical, dental, vision, life, and disability benefits.
• 401k match and free SmartDollar program for financial wellness.
• Free dedicated financial coach.
• Personal health & fitness program for tracking activities & earning rewards.
• Paid family leave.
• Health discounts on medical premiums.
• Free comprehensive health screenings.
• Free health coach program for weight-loss & hypertension management.
• Financial & behavioral support for family-forming journeys (e.g., fertility, adoption, pregnancy, and parenthood).
• Free Life Coach.
• Pet insurance discount.
• Organized projects and events to support our communities.