Medical Administrative Assistant

About the role

The Administrative Assistant will support the 23rd Medical Group at Moody Air Force Base on a temporary basis through September 2026. The role involves a wide range of administrative tasks in direct support of the mission to serve the military community.

Responsibilities

• Advanced proficiency in Microsoft Office applications
• Organizational, communication, and analytical skills
• Edit, envelop, and reformat complex formats (graphics, tables within text, revise and update spreadsheets)
• Collect, compile, edit, analyze, and present data
• Develop and edit lengthy, complicated reports that may require multiple software formats
• Knowledgeable in development, implementation, interpretation, and short- and long-term tracking of surveys and critiques
• Operate standard office equipment, such as computers, copiers, fax machines, telephone systems and office automation systems
• Exhibit telephone etiquette and excellent communications and customer service skills
• Compose, proofread, and edit and track complicated reports that may be in multiple computer software formats
• Determine format, content, charts, and supporting documentation required to meet higher headquarters or other DoD requirements
• Act as point of contact for the program office, field unit and the PMs, responsible for the receipt, control, logging, safekeeping, and necessary action on program related sensitive materials
• Support clinical operations by performing data collection & interpretation, communication of readiness program suspense's to patient population, and utilizing the Electronic Health Record
• Provide office assistance by performing various clerical and administrative duties such as developing presentations, performing office automation duties such as word processing, email correspondence, managing suspense's, and development/tabulation of spreadsheets

Qualifications

• A minimum of 1 year experience in an administrative medical or clinical environment
• All employees must have American Heart Association Basic Life Support (BLS) or American Red Cross CPR/BLS Heart Saver