Media Finance Manager

Avalere Health is united by one profound purpose: to reach EVERY PATIENT POSSIBLE. We ensure every patient is identified, treated, supported, and cared for equally. Our Advisory, Medical, and Marketing teams collaborate to forge unconventional connections, building a future where healthcare is accessible and no patient is left behind. We offer enriching, purpose-driven careers that empower employees to make a tangible impact on patient lives, fostering a culture where diverse backgrounds and skillsets thrive. Our flexible working approach allows teams to decide where they work—whether in-office or at home—based on team and client needs. Major hubs in London, Manchester, Washington, D.C., and New York, along with smaller global offices, serve as collaboration spaces, while homeworkers receive equal support through dedicated social opportunities and resources.

Our inclusive culture is central to everything we do, supported by six Employee Network Groups—Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity—which promote diversity, equity, and inclusion through regular meetings and programs. As an accredited Fertility Friendly employer, we provide enhanced parental leave, fertility policies, and flexibility to support employees across their family-planning journeys. We are also part of the Disability Confident Scheme, ensuring fair interviews for candidates with disabilities, long-term health conditions, or neurodiversity. If adjustments are needed during the application process, candidates can request them.

About the role

The Media Finance Manager is a critical role within the media organization, responsible for ensuring the accuracy, integrity, and scalability of all media financial operations. Reporting to the Media Operations Director, this individual will lead the end-to-end media billing process, vendor financial management, and cross-functional alignment across finance, media, and client teams. The role serves as the central point of coordination for media out-of-pocket (OOP) expenses across Avalere Health, ensuring consistency, compliance, and operational excellence across all agencies and lines of business. The ideal candidate brings strong financial acumen, process rigor, and the ability to operate effectively in a fast-paced, highly regulated environment.

Responsibilities

• Media Billing & Financial Operations
  • Execute all aspects of the media vendor billing lifecycle, including airtime processes, invoice collection and approval workflows, invoice coding, and resolution of billing discrepancies (post-SOP implementation).
  • Ensure accuracy and timeliness of all billing activities, maintaining alignment with internal finance teams and client expectations.
  • Continuously identify and implement process improvements to enhance efficiency and reduce errors.
  • Set up and update finance trackers, reconcile budgets against campaign workbooks, save invoices, and identify missing invoices while communicating with the media team and vendors.
• Process Implementation & Standardization
  • Execute the media billing process and SOPs across all legacy agencies and lines of business within Avalere Health.
  • Drive standardization of financial workflows to create a unified, scalable media finance infrastructure.
  • Partner with operations and finance leadership to refine and evolve processes as the organization grows.
• Media OOP (Out-of-Pocket) Financial Management
  • Serve as the primary point of contact for all media OOP spend across Avalere Health.
  • Track, manage, and reconcile all media-related expenses across accounts and business units.
  • Provide visibility into OOP spend through reporting and regular updates to stakeholders.
• Cross-Functional Finance Collaboration
  • Work closely with Accounts Payable (AP) and Accounts Receivable (AR) teams to ensure alignment on billing timelines and processes, resolve discrepancies efficiently, and maintain accurate financial records.
  • Act as a liaison between media, finance, and client teams to ensure seamless financial operations.
• Client Team Integration & Financial Tracking
  • Participate in weekly and monthly client team meetings to ensure alignment on media budgets and billing status.
  • Validate financial tracking across all stakeholders and provide updates on reconciliation, discrepancies, and forecasts.
  • Support client-facing teams with accurate financial insights and reporting.
• Vendor Financial Management
  • Support vendor onboarding from a financial perspective.
  • Ensure vendors adhere to billing timelines, formats, and requirements.
  • Maintain strong relationships with vendors to facilitate smooth financial operations.

Requirements

• Bachelor’s degree in Finance, Marketing, Media Studies, or Communications.
• 3-5+ years of experience in media finance, agency finance, or media operations.
• Strong understanding of media billing processes, reconciliation, and vendor management.
• Experience working with AP/AR teams and financial systems.
• High level of attention to detail and strong organizational skills.
• Ability to manage multiple stakeholders and deadlines in a fast-paced environment.
• Experience with Media Ocean, NetSuite, and/or Adobe Workfront.
• Exceptional knowledge of the media buying process.
• Ability to communicate effectively with key stakeholders, including internal teams and agency partners.
• Strong interpersonal, analytical, problem-solving, negotiating, and conflict resolution skills.

Pay

$85,000 - $111,000 a year

Benefits

• 401K plan with an employer match contribution up to 4% (immediately vested).
• Life insurance, disability coverage, and medical, dental, and vision plans.
• Flexible working arrangements, including hybrid and remote work, with the option to work from anywhere globally for two weeks each year.
• 20 vacation days plus one personal well-being day, 9 public holidays, and gifted end-of-year holidays.
• Early Summer Friday finish in June, July, and August.
• Free counseling through the employee assistance program and personalized health support.
• Enhanced maternity, paternity, family leave, and fertility policies.
• Continuous professional development opportunities, including on-demand training and global mobility options.