Mechanical Coordinator - System Turnover & Mechanical Completion

BSS-TCCC Mechanical Coordinator — System Turnover & Mechanical Completion Engagement Details Location: Lebanon, Indiana – 4 days/week on-sitePositions Available: 1Duration: 12 monthsStart Date: ASAPSchedule: 40hrs/week standard; overtime typicalTravel: Not expectedInterviews: Week of October 19Pay Rate: $95-110/hr 1099 | $75-85/hr W2 + Per Diem The Opportunity Planet Pharma is partnering with a large-scale pharmaceutical manufacturing capital program in Lebanon, IN to identify a BSS-TCCC Mechanical Coordinator. This role serves as the single, reliable source of system readiness intelligence across the full project lifecycle — from design and construction through Mechanical Completion, Commissioning and Qualification (C&Q), and handover to Operations. The successful candidate will maintain accurate, continuously updated tracking of all assigned system completion, manage the turnover process that transitions systems from construction through C&Q and into operations, and produce clear reporting and dashboards that support schedule integration, C&Q sequencing, operational readiness planning, and program governance. This is a coordination and data-driven role that requires strong organizational discipline, deep familiarity with GMP construction and turnover workflows, and the ability to work across construction, engineering, commissioning, and operations teams simultaneously. What You'll Own System Tracking & Readiness Reporting Maintain system trackers across design, construction, commissioning, and turnover — serving as the authoritative source of system readiness status across all assigned scopesValidate contractor-provided data for accuracy and alignment with program milestonesIdentify and escalate data gaps, discrepancies, and delays to the Construction Lead and project stakeholdersProduce clear system readiness dashboards and milestone summaries using Power BI — validated prior to issuePrepare concise reporting and analytics aligned with PMO and governance reporting standardsHighlight milestone risks, schedule float impacts, and system readiness constraints emerging from tracker data Turnover Coordination & Documentation Define and manage acceptance criteria for system turnover — including equipment, documentation, and GMP/GDP compliance requirementsReceive, review, and verify completed turnover packages from contractors and project partners — confirming accuracy, completeness, and compliance with GMP/GDP requirementsVerify installation records, inspection and test records (ITRs), construction test packs (CTPs), weld records, vendor documentation, and quality dossiers prior to system acceptanceMaintain turnover tracking tools, documentation registers, and punch list systemsSupport implementation of project turnover procedures, documentation workflows, and regulatory-compliant document retention processes Mechanical Completion & Walkdown Coordination Coordinate and schedule system MC walkdowns and inspections with construction, C&Q, engineering, contractors, and operations based on system readinessCreate, track, and manage punch lists — ensuring deficiencies are assigned, monitored, and closed in a timely mannerFlag systems nearing C&Q entry that have outstanding issues, deviations, or GMP risks requiring resolutionPlan, prioritize, and sequence system turnovers in alignment with project schedules and C&Q readiness milestones Cross-Functional Coordination & Schedule Integration Act as the central coordination point for turnover activities between construction, C&Q, contractors, engineering, and operationsAlign system priorities with C&Q sequencing and operational readiness requirementsProvide validated system data to support schedule integration, reviews, and milestone planningCoordinate with System Owners to track system risks, constraints, and dependenciesSupport readiness meetings and flag systems impacting startup sequencingIssue structured system updates aligned with the Construction Lead and Project Controls What We're Looking For 5+ years of experience supporting system turnover, commissioning, qualification, or construction projects in regulated industries — pharmaceutical, biotech, or life sciences requiredStrong understanding of project controls, construction, and C&Q workflows — including system turnover, mechanical completion, and GMP documentation requirements on large-scale capital programsProficient in data management, tracker maintenance, and dashboard reporting — Power BI and SharePoint experience requiredHighly organized with strong attention to detail and ability to manage large volumes of cross-discipline data accurately across concurrent workstreamsDemonstrated ability to identify risks, data gaps, and discrepancies — with clear and timely escalation to senior stakeholdersFamiliarity with GMP/GDP requirements, project documentation systems, and quality documentation processesExperience coordinating system walkdowns, punch list management, and system readiness activitiesEffective communicator and collaborator across construction, engineering, commissioning, and operations disciplinesDegree or diploma in Engineering, Construction Management, or a related technical discipline Nice to Have Direct experience on large-scale greenfield pharmaceutical or biotech capital programsFamiliarity with C&Q sequencing, CQV readiness planning, and operational handover processesExperience working within formal PMO governance structures and reporting frameworksBackground in pharmaceutical GMP documentation control and regulatory compliance