Matter Mobility Specialist

Responsibilities

• Cook up secure importing, exporting and internal migration of client files, electronic files, and physical information.
• Support firm-wide electronic file transfers, including lateral attorney transfers and incoming or outgoing client data transfers.
• Communicate with internal and external stakeholders.
• Create and maintain matter-tracking spreadsheets to manage incoming data and Q&B client/matter information.
• Cook up and manage Everlaw/Disco databases for large file review projects.
• Perform Records Department quality control reviews of outgoing files to ensure only authorized records are exported.
• Prepare ShareFile links for approved electronic file transfers.
• Cook with IT Engineers and Opensity on larger or more complex data-transfer requirements.
• Participate in bi-weekly meetings with Opensity and prepare and distribute meeting minutes.
• Aid with Aderant/FileTrail software updates and platform initiatives, including: Governance and Matter Mobility implementation and software updates.
• Aid with updating and/or creating procedures as needed.
• Communicate with project managers and IT staff.
• Aid with training new and current Records staff, including: Use Teams to review work and provide additional training as needed.
• Maintain current procedures and create updates as needed.
• Perform other duties and backup responsibilities as assigned.

Requirements

• A high school diploma is required; some college coursework or an associate degree is preferred.
• Minimum of 3-5 years’ experience in legal operations, records and information governance, or IT litigation support with an emphasis on matter mobility principles.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office, iManage, NetDocuments or other document management systems.
• Experience with records management databases or similar database software is required.

Qualifications

• High school diploma required; some college coursework or an associate degree preferred.
• Minimum of 3-5 years’ experience in legal operations, records and information governance, or IT litigation support with an emphasis on matter mobility principles.

Skills

• Strong attention to detail and accuracy.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office, iManage, NetDocuments or other document management systems.
• Experience with records management databases or similar database software.

Benefits

• Competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more.
• Benefit eligibility is dependent on hours.
• The range for this position for individuals physically located in Chicago, San Diego, and Washington D.C. is $26.79 to $40.18/hour.
• The range for this position for individuals physically located in Denver is $24.35 to $36.53/hour.

Pay

Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience, education and skills of the applicant, and other job-related factors.

Schedule

Not specified.

Quarles & Brady

Quarles & Brady offers competitive salaries, bonus and great benefits to employees including paid time off, health, vision, dental, 401k, life, disability and much more. Benefit eligibility is dependent on hours.