Materials Processor

About the Organization

Licking Memorial Health Systems (LMHS) is a leading, non-profit healthcare organization passionately dedicated to improving the health and well-being of our community. With a history dating back to 1898, LMHS remains a cornerstone of healthcare excellence, serving Licking County with a comprehensive spectrum of patient care services, including emergency medicine, home healthcare, cancer care, heart health, maternity, and mental wellness. When you join LMHS, you become a vital part of your local community hospital, directly impacting the health of friends, family, and neighbors. Our commitment to diversity, equity, and inclusion ensures respectful and compassionate care for all.

About the Role

Under the direction of the Director of Purchasing, the Material Processor is responsible for receiving and distribution functions, including managing patient and non-patient charge supplies, inventory, non-inventory purchases, and general warehouse/stockroom duties.

Responsibilities

• Perform receiving functions:
  • Inspect and verify quantities and conditions of delivered packages before accepting shipments.
  • Note damages and quantity variances on shipping documents and notify the Purchasing Coordinator immediately.
  • Generate and reconcile receiving documents with packing lists, entering quantities into the computer system.
  • Receive all items into the computer system on the day of delivery.
  • Attach and file packing slips and receiving documents daily.
• Refill Pyxis Supply Stations:
  • Inventory Pyxis units weekly.
  • Refill critical low and stock-out bulletins three times daily.
  • Analyze and adjust Par Levels for Pyxis Supply Stations.
• Manage loading dock and shipments:
  • Remove all packages and shipments from the loading dock and secure them in the Purchasing Department at the end of each shift.
  • Process all packages and shipments on the day of delivery.
  • Open and examine packages before delivery to end-user departments.
  • Notify appropriate individuals of gifts or prizes exceeding $25.00 in value.
  • Notify Engineering Service of new equipment for electrical checks.
• Assist with invoicing discrepancies related to quantities shipped and received.
• Distribute patient and non-patient charge supplies:
  • Perform daily physical counts of departmental and nursing sub-inventories.
  • Create pick lists and replenish stock to established par levels based on physical counts.
  • Deliver and distribute replenished stock items to departmental and nursing sub-inventories.
  • Enter charges onto patients' bills for chargeable supplies.
  • Generate lost charge reports and assist in locating lost charges.
  • Print and attach charge labels to chargeable supplies.
• Obtain sterile reusable supplies from Sterile Processing and assemble procedure trays.
• Adjust departmental and nursing sub-inventory levels based on usage.
• Distribute inventory and non-inventory orders (special orders):
  • Fill and deliver inventory requisitions on the same day of request.
  • Monitor back-ordered items from inventory.
  • Acquire signatures on receiving documents from end-user departments for non-inventory purchases.
  • Deliver non-inventory purchases to end-user departments on the same day the order is received.
  • Deliver goods and orders to off-campus buildings and departments.
• Maintain professional behavior aligned with LMHS’s Mission, Vision, Standards of Behavior, and Service Goals.
• Establish effective relationships with LMHS personnel and customers to address specific needs.
• Process goods for return to vendors:
  • Obtain return authorization numbers and ensure proper insurance coverage.
  • Notify delivery companies (UPS, FedEx, commercial carriers) for pickups.
  • Maintain a tracking system for returned packages.
• Ensure general storeroom/warehouse functionality:
  • Rotate stock to prevent outdates and monitor expiration dates.
  • Maintain cleanliness of the department, including sweeping/vacuuming floors, cleaning the loading dock, shelving, and transport carts.
  • Report stock shortages or stock-outs to the Purchasing Coordinator.
• Process outgoing and incoming mail efficiently and in accordance with USPS regulations.
• Assist in training new employees.
• Perform additional assigned responsibilities as needed.

Requirements

• High school diploma or equivalent.
• Basic knowledge of purchasing practices, typically acquired through six months of on-the-job training.
• Valid Ohio motor vehicle operator’s license; high-risk operators do not qualify if required to operate an LMH vehicle.
• Ability to read, write, and perform arithmetic functions, including decimals and fractions.
• Strong communication skills to interact professionally with a variety of individuals.
• Proficiency in material, equipment, and time management.
• Forklift certification required before operating a forklift.
• Ability to work effectively with the Health Systems computer system; basic computer skills preferred.
• Willingness to complete annual education related to specialty certifications and standards as required by LMHS’s accreditation (DNV and TJC).