Materials Management Clerk

Ensures the day-to-day operations of receipt and distribution activities are carried out in an efficient, orderly manner.

Responsibilities

• Develop, create, and maintain hospital-wide departmental inventories, including OR, periodic inventory counting, EDI order transmission, material receipt, and replenishment systems using the Periodic Automatic Replenishment (PAR) System.
• Maintain par quantities, descriptions, and bar coding through direct access to and application of knowledge about electronics database; work with department managers and other personnel to establish adequate par quantities and volume of supplies.
• Coordinate with external vendors for supply deliveries; interact daily with prime distributors to resolve issues such as back orders, substitutions, delivery errors, and stat requests, making independent decisions to resolve these matters.
• Receive and deliver all supplies and equipment received by the hospital; independently determine quantities, items, and proper storage for all inventories through analysis of requests, usage history, and costs.
• Manage internal and external mail services as well as courier services; determine proper course of action (within departmental policies) and independently resolve problems through direct action or referral to appropriate Materials Management personnel.
• Utilize PC-based communication, label generation, database, EDI, and spreadsheet programs to ensure proper documentation, ordering, and receiving of supplies are accomplished in a timely manner.
• Comply with all applicable policies and procedures, including departmental and functional policies, maintaining acceptable attendance records, arriving punctually, and following dress code; participate in performance improvement activities as requested.
• Demonstrate knowledge and skills pertinent to the functional approach to patient care and the organization; perform duties as an active member of the healthcare team.
• Understand team dynamics and contribute to team building; participate in and strengthen the multidisciplinary team approach to patient care and organizational function.
• Make independent and sound decisions in providing materials; use independent judgment in setting priorities and delegate tasks to other staff members when necessary.
• Exercise judgment in interpreting and applying policies and procedures to ensure compliance with state, federal, and local requirements.
• Perform other duties as assigned.

Requirements

• Minimum: High School diploma or equivalent
• Preferred: Associate’s Degree
• Minimum: 1 or more years of materials management experience
• Preferred: 3 or more years of materials management experience
• ERP knowledge is desirable