Materials Coordinator Systems

About the Role

The Systems Material Coordinator is responsible for the system-side execution and coordination of production material ordering activities. This role supports production by preparing and maintaining release-ready waves, reviewing inventory availability, validating shelf life and batch requirements for finished goods, supporting material allocation decisions, and performing system-side cleanup and adjustment activities. The role serves as the primary system-based support function for production material flow and works closely with Floor Material Coordinators, planners, supervisors, and subject matter experts to ensure materials are system-ready and accurately controlled.

Responsibilities

• Review production schedules and prepare release-ready waves in advance for assigned areas.
• Build, maintain, and update waves by production order, delivery point, timing, and material need.
• Link wave information to the shared production schedule or designated control tool.
• Review available inventory, prior orders, PSA inventory, and warehouse stock before preparing waves.
• Perform shelf-life validation and batch suitability review before material release.
• Identify blocked, inspection, short-dated, or otherwise restricted inventory conditions.
• Work with planners and area experts on substitutions, batch conflicts, shelf-life exceptions, and material constraints.
• Apply department-specific ordering logic, delivery-point rules, and area-specific material handling requirements.
• Support multi-day order planning by splitting waves into appropriate release amounts based on production needs.
• Update or adjust wave setup, delivery point, timing, and quantities before release when needed.
• Assist production floor personnel with system-related ordering questions and exception handling.
• Process system adjustments, cleanup, discrepancy corrections, and PSA-related inventory support based on validated floor input.
• Investigate stuck, hung, or failed transactions and coordinate with system support resources when needed.
• Help maintain accuracy between floor activity and system inventory positions.
• Process production order after execution, issue/consume components correctly, and handle backflush-related issues.
• Resolve failed or incomplete transactions tied to the production order.
• Reconcile differences between what the system says and what was actually used.
• Perform final production order close activities, including TECO-type close steps.
• Support training of floor and systems personnel on materials-related system processes.
• Maintain accurate records, standard work, and process consistency across assigned area.
• Comply with company attendance standards.
• Perform other duties as assigned.