Materials and Fulfillment Coordinator

Essential Functions

• Perform material receipt intake for all critical materials according to established OrganaBio procedures.
• Execute the pack-out of temperature-sensitive materials/products and facilitate pickup by approved transport vendors.
• Monitor material supply areas within the laboratory and facilities departments.
• Alert management when material inventory levels fall below established minimums or usage merits new orders.
• Aid in the induction of new materials and work cross-functionally to support vendor onboarding.
• Update product inventory databases and order fulfillment logs contemporaneously and accurately.
• Utilize enterprise systems (ERP) for tracking materials and products.
• Occasionally transfer products and materials to specified destinations, completing all chain of custody documentation.
• Complete appropriate training programs related to material transport and staff safety.
• Professionally engage with staff and vendors to ensure the workplace is safe and efficient.

Non-Essential Functions

Perform other duties as defined within the scope of the position.

Competencies

• Communication - Must be in communication with supervisor and appraised of and in agreement with everyday tasks.
• Timeliness - Operate on a schedule and be timely, giving notice of absences when necessary.
• Teamwork - Work well with current team members from various departments to ensure cohesive operations.
• Willingness to Learn - Come with basic skills and eagerness to learn more.
• Organizational and Time Management Skills - Demonstrate these abilities.

POSITION QUALIFICATIONS

• Education: A high school diploma or equivalent is required.
• Experience: Experience in materials management in a GMP/GLP environment is desired. Experience with shipment of medical/clinical materials is highly encouraged.
• Computer Skills: Proficient in Microsoft Office Products. Experience with Data Ninja, Oracle NetSuite, or similar ERP software is highly recommended.
• Certificates & Licenses: N/A
• Other Requirements: Bi-lingual in English and Spanish preferred.