Material Planner

Position Summary

Kelvion, one of the leading global manufacturers of heat exchangers, is seeking a Production Material Planner to join our team. This role involves ensuring consistent and adequate supply of materials for production operations, coordinating with production departments, tracking production volume, and managing the supply and delivery of materials and products.

Responsibilities & Duties

• Decides on date and quantity of materials and services where we already know in advance where to buy from and under which conditions and sends out the corresponding Purchase Order (PO) to suppliers.
• Responsible for material planning and supplier scheduling processes.
• Plan, assign, and develop necessary personnel under his/her direct responsibility, ensuring the correct application of tools and policies on training, career path, and evaluations.
• Make appointments and evaluations of personnel under his/her direct responsibility according to company rules.
• Assure the availability of materials and services at the required dates according to the company needs.
• Define the right material planning and ordering processes (MRP, reordering point, spot order, etc.) for each type of material or service, taking into account key related business conditions such as customer orders lead time, supplier lead time, availability, and reliability of bill of materials, etc.
• Manage and execute the defined process of receiving supplier confirmation for received orders.
• Manage and escalate cases where supplier order confirmations contradict, totally or partially, the requested purchasing conditions.
• Trigger necessary actions with the Purchasing function when the source and purchasing conditions of the material or service are not fully defined.
• Escalate critical cases to the Purchasing function and other company key stakeholders when suppliers raise concerns or reject the received order.
• Provide regular visibility and reporting (internally and externally) of supplier on-time delivery performance according to the defined company measurement and reporting rules.
• Escalate proactively to the Purchasing function and other company key stakeholders for critical cases of suppliers not meeting or being at risk of not meeting their contractual obligations (delivery date and quantity mainly).
• Closely liaise with Purchasing activities to strive for better contractual terms with our suppliers related to the optimal availability of materials and services to the company (lead times, minimum order quantity, Incoterms, batch sizes, packaging conditions, delivery frequency, etc.).
• Maintain a close interaction with other company-related key stakeholders such as Sales, Production, and Engineering to take into account their particular needs and provide relevant feedback about the development and execution of the assigned tasks.
• Implement and execute Procedures, Operative Instructions, and Reporting Systems, so that the assigned functions can be correctly executed, results and information consolidated.

Requirements (Knowledge, Skills & Abilities)

• Adequate academic education level related to the job scope.
• Group HR / Group Procurement page 4/5 ROK Lead Buyer (Material Planning) Base knowledge and understanding of the main material planning and supplier scheduling (customer order intake, production planning, incoming material scheduling, and outbound transportation) and the ERP-based supporting systems.
• Proven experience in leading a team of people with a given set of objectives.
• Purpose-driven individual, target-oriented, and used to work under pressure.
• Proactive person to permanently look out for improvement opportunities.
• Flexibility to resolve external and internal conflict situations.

Education and Experience (Required Levels)

• Proven experience of at least 3 years in material planning and ordering in an international industrial environment, out of a minimum total working experience of 5 years.