Material Coordinator

About the role

This is a hands‑on, full‑time position with day‑to‑day duties, including receiving and tracking all materials for the assigned project site.

Responsibilities

• Maintains the inventory of delivered items by regularly identifying, labeling, and placing received materials in stock.
• Conducts a visual inspection and hand check on delivered equipment, instruments, specialty items, pipe, valves, fittings (PVF) and all other related project materials.
• Identifies and resolves shortages as well as damages.
• Completes daily receiving reports describing what was received and achieved for the day.
• Completes and populates consumed materials to reflect on the consumption tracker.
• Prepares instruments and materials readily available to contractors.
• Acquires and documents all Material Test Reports (MTRs), Certificates of Compliance (COCs) and Installation, Operation, and Maintenance manuals (IOMs).
• Scans and files documentation of all received items to project network and file‑sharing sites.
• Contributes to team tasks and keeps communication between production contractor and client.
• Assist with other duties as assigned.

Requirements

• Supervisory Expectations: The position does not have any regular responsibility for overseeing or supervising the work of other team members.
• Independence of Action: Results are defined and existing practices are used as guidelines to determine specific work methods and carry out work activities independently; supervisor/manager/leader is available to resolve problems.
• Physical Demands: Regularly lift and move up to 50 pounds; occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl; frequently required to talk or hear; regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls.
• Work Environment: Typical construction environment with significant distractions (staff, clients, vendors walking through, telephones ringing, loud noises, interruptions). Must be able to drive to sites or meetings with clients.
• Core Competencies: Job Knowledge, Teamwork, Reasoning and Problem Solving, Detail Oriented, Planning/Organizing, Dependability.

Qualifications

• High School Diploma or GED required.
• Trade or Technical School preferred.
• 3 years’ experience or demonstrated equivalency of experience and education required.

Skills

• Excellent verbal and written communication skills.
• Problem‑solving skills to propose mutually beneficial solutions.
• Work requires rich communication, frequent interaction, and reciprocal handoffs.
• Willingness to lead, take charge, offer opinions, and listen to feedback.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, as well as other software required to execute daily tasks.

Benefits

• Medical Insurance
• Dental insurance
• Vision Insurance
• 401(k)
• Accrued PTO
• Short‑Term and Long‑Term Disability
• Basic Life / AD&D
• Voluntary Life / AD&D
• Employee Assistance Program (EAP)
• Aflac

Schedule

Work Hours: Monday–Friday, 8:00 AM to 5:00 PM (40‑hour work week). Hours may vary with workload; evenings, weekends, and overtime as needed.