Material Coordinator

About the role

As the Material Coordinator, you will be the single point of accountability for all material receiving, storage, tracking, staging, and distribution activities on a Loenbro Mission Critical project site. Your work ensures that the right materials and tools are at the right location, in the right condition, at the right time—directly enabling field productivity and schedule adherence.

Responsibilities

• Serve as the primary on-site point of contact for all vendor deliveries, freight carriers, and material suppliers.
• Coordinate all vendor delivery schedules with the GC, owner, and PM team—confirm access windows, gate procedures, and unloading requirements in advance.
• Confirm delivery ETAs 48 hours and 24 hours in advance for all critical shipments; communicate confirmed windows to the PM team and field supervision.
• Coordinate prefabrication (prefab) deliveries directly with the fabrication shop and PM team—confirm delivery date, packaging requirements, labeling, and staging location before dispatch.
• Ensure prefab assemblies are delivered with complete documentation: shop drawings, material certifications, and inspection sign-offs.
• Escalate vendor or prefab delivery delays to the PM and Superintendent immediately—never absorb a delay silently; communicate revised ETAs in writing.
• Manage return shipments: coordinate pickups, prepare documentation, and track confirmation of receipt by the vendor.

Requirements

• 1-2 years of logistic management experience.

Work Environment

The physical demands and work environment described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities.

• Indoor office setting with controlled temperature.
• Outdoor industrial sites with exposure to noise, dust, chemicals, extreme weather, uneven terrain, or other environmental factors.
• Fabrication shops with exposure to noise, dust, chemicals, or other environmental factors.
• Compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off (PTO) and holiday pay.
• Life and disability insurance.
• Professional development and training opportunities.
• Employee assistance program (EAP).

Benefits eligibility may vary based on employment classification and hours worked.

Location: Cedar Rapids, Iowa (Onsite)
Employment Type: Full-time
FLSA Classification: Non-exempt
Reports to: Procurement Manager