Material Coordinator

About the role

The Material Coordinator is responsible for coordinating the movement, accountability, and documentation of Army equipment and materiel at a contractor-managed equipment turn-in site. This role ensures smooth flow of equipment through the turn-in process, compliance with Army supply regulations and contract requirements, and accurate updates to logistics systems.

Responsibilities

• Cover production schedules and confer with department supervisors to determine material required or overdue and to locate material, requisitions material and establishes delivery sequences to departments according to job order priorities and anticipated availability of material;
• Arranges for in-plant transfer of materials to meet production schedules, and with department supervisors for repair and assembly of material and its transportation to various departments;
• Examines material delivered to production departments to verify if type specified;
• Cover receipt, staging, and movement of equipment turned in by Army units;
• Ensure proper sequencing and prioritization of items for inspection, accountability, and storage;
• Track status of turn-ins from initial receipt through final disposition;
• Support high-volume, mass turn-in operations by managing workflow and resource allocation;
• Review and validate supply documents such as DA Form 1348-1A, DD Form 200, hand receipts, and condition codes;
• Ensure timely and accurate data entry into Army systems such as GCSS-Army, DPAS, or LMP;
• Maintain logs, spreadsheets, and reports for daily, weekly, and monthly activity;
• Support audit readiness by maintaining accurate and compliant material records;
• Cook with warehouse staff for storage, location management, and retrieval of equipment;
• Ensure proper tagging, labeling, and segregation of serviceable, unserviceable, and HAZMAT items;
• Monitor availability and safe use of material handling equipment (MHE);
• Work with transportation staff to schedule and track incoming and outgoing shipments;
• Prepare cargo movement requests, shipping documentation, and load plans in accordance with Army and DTR standards;
• Ensure accountability during loading, movement, and offloading of equipment;
• Assist unit supply personnel during turn-in to resolve documentation discrepancies;
• Serve as a liaison between contractor site staff, Army units, and the Contracting Officer’s Representative (COR).

Qualifications

• High school diploma or equivalent is preferred; however, equivalent relevant work experience may be substituted.
• Associate’s in Logistics, Supply Chain, or related field desired.
• 3–5 years of logistics, supply, or materiel management experience.
• Prior U.S. Army or contractor experience in equipment turn-in or supply support activities (SSA) strongly preferred.
• Army supply regulations: AR 710-2, AR 735-5, DA PAM 710-2-1.
• Army logistics systems: GCSS-Army, DPAS, LMP, TC-AIMS II.
• Familiarity with Army documentation and condition coding requirements.
• Strong leadership, organizational, and problem-solving skills.
• Ability to read, interpret, and process Army supply documentation.
• Ability to operate or coordinate safe use of MHE.
• Effective communication and coordination skills with Army units and contractor staff.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier1/ NACI (Public trust) background eligibility.
• Basic proficiency in the English language (reading and writing).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Must receive a favorable background check and drug testing results.
• Must have a REAL ID.
• Must have a valid driver’s license with proof of vehicle insurance.