Marketing/Proposal Coordinator

Essential Functions and Responsibilities

• Cover, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations
• Cook up all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout
• Develop pursuit outlines
• Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
• Prepare major sections of pursuits, including but not limited to, project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content
• Cook pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control
• Aid in presentation preparation, presentation materials, etc.
• Provide Marketing essential functions and responsibilities, as required
• Complete data entry for Marketing databases, tracking leads go/no go, and wins or losses
• Maintain visually-appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients
• Perform administrative duties related to marketing such as filing, data input, etc.
• Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into marketing database (CRM), tracking leads and associated go/no go decisions, and wins or losses
• Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth
• Generate reports for technical staff on marketing efforts, when required
• Organize support of office, regional and corporate marketing efforts
• Adhere to JMT’s Quality Management System (QMS), ISO 9001:2015 Marketing procedures

Required Skills

• Knowledge and experience in the A/E consulting industry
• Knowledge of the RFQ/RFP structure and proposal process
• Ability to work independently and as part of a team
• Ability to multi-task and work within deadlines
• Self-motivation
• Effective communication skills
• Team player, contributing ideas and solving problems

Required Experience

• Bachelor’s degree in Marketing, Business, Communication or related field or equivalent years of experience
• 5 years of experience
• Working knowledge of InDesign, Microsoft Office Suite, and familiarity with CRM database systems