Marketing Proposal Assistant

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company. We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Role Overview and Responsibilities

• Support development of marketing content for Statement of Qualifications (SOQs), proposals, interview presentations, and award submissions, following firm standards and brand guidelines.
• Communicate proactively and meet deadlines for the timely completion of project pursuits and proposals.
• Aid in procurement research, review, and coordination, and/or facilitate client engagement activities, conferences, and client events.
• Conduct quality and compliance reviews; edit marketing content for accuracy, clarity, tone, and consistency.
• Gather, verify, organize, and maintain marketing information systems, including client files, resumes, project descriptions, and contact lists.
• Enter and maintain pursuit and opportunity data in Deltek Vantagepoint, ensuring records are complete, current, and aligned with firm standards.

Qualifications

• You are passionate about: collaborating with others to achieve shared goals, communicating clearly and proactively, developing and refining content with purpose, connecting writing, design, and brand voice to proposal and firm goals, taking ownership of materials from kickoff through final production, supporting team deliverables and adapting as priorities shift, approaching work with curiosity and a growth mindset, actively pursuing professional growth, and adopting new tools and processes.
• You have a Bachelor’s degree in Marketing, Communications, Business, Writing/Journalism, or a related field.
• You have 0–2 years of relevant experience (internships or coursework considered).
• You have strong verbal and written communication skills.
• You have the ability to contribute to and thrive within a collaborative team environment.
• You have effective time management and the ability to manage multiple priorities.
• You have familiarity with Microsoft Office Suite and Adobe InDesign, along with a willingness to learn new software.
• You have a self-motivated mindset with the ability to work independently.
• You have excellent interpersonal, problem-solving, and decision-making skills.
• You have strengths in writing and editing.

Additional Information

• We specialize in engineering and design, client advisory services, planning, field services, and environmental.
• Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.
• As an Olsson Employee, you will receive a competitive 401(k) match, be empowered to build your career with tailored development paths, have the possibility for flexible work arrangements, engage in work that has a positive impact on communities, participate in a wellness program promoting balanced lifestyles, and receive our traditional benefits package (health care, vision, dental, paid time off, etc.).
• We are an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions.
• We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.
• We understand the importance of privacy and are committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.