Marketing Assistant - Pursuit/Proposal

About the role

JMT is seeking a highly organized, diligent, enthusiastic, and proactive Marketing Assistant to support our regional marketing team with proposal development, document production, and day-to-day pursuit activities. The selected candidate will be highly punctual, able to learn technical terminology, communicate in a concise, collaborative manner, and manage multiple deadlines. This is not a digital marketing position; the primary focus is proposal support, document formatting, administrative marketing support, and coordination of business development materials.

Responsibilities

• Daily review of client procurement websites and related systems to identify proposal opportunities.
• Daily data entry of leads, opportunities, and other information into the Client Relationship Management (CRM) database.
• Data entry and oversight of Open Asset (digital asset management database).
• Maintain marketing materials, including resumes, boilerplate information, project descriptions, photographs, and subcontractor information.
• Assist with drafting, formatting, editing, assembling, and packaging proposals and qualifications statements using Microsoft Word and Adobe InDesign.
• Provide clerical and administrative support for proposal and pursuit activities within the marketing department.

Requirements

• High school diploma.
• Proficient with Microsoft Office Suite and Microsoft 365 tools.
• Experience formatting professional or technical documents in Microsoft Word.
• Strong administrative, proposal support, or document production background.

Qualifications

• Basic proficiency with Adobe InDesign.
• Experience assembling proposal packages, RFQs/RFPs, or qualifications statements.
• Knowledge of databases or CRM systems.
• Prior experience in the Architecture, Engineering, and Construction (AEC) industry.

Work environment

Work is performed within a general office environment. Generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, with no hazardous or unpleasant conditions. Occasional regional travel with some overnight stays will be required. Subject to onboarding, performance, and supervisor approval, this position can become a hybrid work arrangement requiring at least 3 days per week in a JMT office location.

Pay

Compensation is $26.00 – $32.00 per hour, commensurate with experience, education, and certifications. Immigration sponsorship or support (e.g., H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Benefits

• Affordable medical, dental, and vision insurance
• Company-paid life and disability insurance
• Paid time off and holidays
• Paid caregiver leave program
• 401(k) retirement plan (Traditional and Roth options)
• Employee Stock Ownership Plan (ESOP)
• Career development programs