Marketing Project Manager

Key Responsibilities

• Partner closely with the CMO to manage and track execution across all key marketing functions:
• Subscription Marketing – promotional planning and customer journey optimization.
• Affiliate Marketing – campaign launches, commission tracking, and partner communications.
• Social Media & Influencer Marketing – asset timelines, influencer tracking, and deliverables.
• CRM (Email & SMS) – calendar planning, campaign approvals, and audience segmentation support.
• Paid Media – tracking creative requests and aligning paid campaigns with promotions.
• International Marketing – support coordination with international teams to maintain brand consistency across regions.
• Ensure strong communication and alignment with internal teams across:
• Creative – for branding, visuals, and content approvals.
• Retail – to coordinate in-store campaigns, collateral, and seasonal rollouts.
• Operations – to align on inventory, logistics, and campaign fulfillment timelines.
• Web Development (Shopify) – for website updates, product pages, and promotional launches.
• Offline Development – for physical marketing assets such as packaging, print, and direct mail.
• Product Development – to stay informed on launch timelines and assist in go-to-market planning.
• Create, manage, and optimize project workflows and timelines using project management software (e.g., Monday.com, Asana).
• Serve as the central coordinator for marketing projects, tracking deadlines and ensuring accountability.
• Lead recurring project update meetings and status reporting for the CMO and department heads.
• Identify and resolve project bottlenecks proactively, keeping campaigns on track.
• Assist with the onboarding, coordination, and day-to-day communication of third-party vendors and agencies.
• Track timelines and deliverables, and ensure alignment with Aroma360’s brand and marketing standards.
• Act as the final checkpoint for task and project completion before submitting for CMO approval.
• Ensure all campaign elements are cohesive, complete, and polished across every channel and touchpoint.

Qualifications

• 3–5 years of project management experience in a marketing or creative department; luxury or consumer brand experience preferred.
• Deep familiarity with project management platforms like Asana, Jira and Salesforce CRM is a plus.
• Strong organizational and multitasking skills with the ability to manage multiple deadlines simultaneously.
• Detail-oriented, process-driven, and solutions-oriented.
• Strong written and verbal communication skills.
• Comfortable working in a hybrid creative/structured environment where priorities shift frequently.
• Experience with e-commerce, particularly Shopify, is a plus.
• Previous work with luxury, fragrance, beauty, or lifestyle brands is highly desirable.

Benefits

• Health coverage, including dental and vision insurance
• Life insurance
• PTO
• 401K
• Employee discount on our products and services.
• Fun and exciting company events.