Marketing Operations Coordinator (Hybrid)

About the role

Cella, a Randstad Digital company, is seeking a Creative Marketing Operations Coordinator to support brand creative initiatives and day‑to‑day team operations for leading global beauty and cosmetics brands. This dynamic role acts as the operational backbone for the creative team, overseeing asset tracking, copy sheet updates, retouching schedules, and financial budget tracking.

Responsibilities

• Maintain and update project budget trackers, issue purchase orders, log expenses, and align weekly and monthly with Finance partners to communicate financial status and potential overages.
• Manage, organize, and update current copy sheets and creative briefs across all active brand projects.
• Track incoming creative assets from external vendor partners, monitor retouching request pipelines, and flag potential delivery delays to Creative Leads.
• Facilitate cross‑functional communication and feedback loops among Creative, Brand Marketing, Brand Activation, and Finance teams to keep timelines aligned.
• Support general team operations, including maintaining supply orders, shared creative spaces, presentation materials, freight shipments, and ad‑hoc meeting preparation.
• Assist in coordinating external creative vendors by tracking deliverable timelines and serving as a key operational contact.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, or a related field.
• 3–5 years of experience in creative operations, project coordination, or marketing operations within a creative, agency, retail, or corporate environment.
• Proven experience managing project budgets, maintaining financial trackers, and processing expense logs.
• Advanced proficiency in Microsoft Office tools (Excel, Word, PowerPoint) and familiarity with digital project management tools.
• Strong organizational, problem‑solving, and communication skills with the ability to manage multiple priorities in a fast‑paced setting.
• High level of discretion and professional judgment when handling confidential brand information.

Pay

$40 – $49 per hour.

Schedule

Hybrid work: three days per week on‑site in New York, NY, and two days remote. 12‑month contract estimated through October 2027.

Benefits

• Medical, prescription, dental, vision, AD&D, and life insurance offerings.
• Short‑term disability.
• 401(k) plan (based on eligibility).