Marketing Events Intern

About the role

POSITION SUMMARY: The Marketing Events Intern provides administrative, logistical, and project support to the Events Managers in the planning and execution of Firm-hosted client events, business development programs, receptions, seminars, webinars, attorney luncheons, dinners, and other marketing initiatives. This position assists with event research, preparation, attendee management, vendor coordination, on-site support, and post-event reporting. The Intern works collaboratively with the Marketing & Business Development team, attorneys, business professionals, and external vendors while gaining practical experience in professional services event planning and marketing. The position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple assignments in a fast-paced environment.

WORK CONDITIONS: This position operates in a professional office environment with standard office equipment. Occasional overtime may be necessary to support business needs and Firm events. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

Responsibilities

• Event Planning & Coordination
  • Assist the Events Managers with the planning and coordination of Firm-hosted client events and external business development events.
  • Conduct venue and vendor research and compile information to support event planning and selection.
  • Assist with the development and preparation of event themes, décor, invitations, promotional items, giveaways, nametags, handouts, and other event materials.
  • Coordinate event-related services with external vendors under the direction of the Events Managers.
  • Assist with event logistics, including venue arrangements, catering, materials, attendee needs, and other event requirements.
  • Maintain event information and update Firm and department event calendars as events are scheduled.
  • Provide on-site event support as directed by the Events Managers.
  • Assist with other event planning and coordination activities as assigned.
• Attendee & Event Data Management
  • Record, monitor, and update event RSVPs and attendee information using the Firm's marketing automation platform.
  • Maintain accurate attendee lists and related event information.
  • Assist with preparation of nametags, registration materials, handouts, and other attendee-facing materials.
  • Update event information and records throughout the planning process to ensure accurate and current information.
  • Compile post-event information, including attendance, costs, notes, and other relevant data.
  • Maintain organized electronic event records and supporting documentation.
• Webinar & Virtual Event Support
  • Assist the Events Managers with planning and coordinating webinars and other virtual programs presented by attorneys and business professionals.
  • Support preparation of virtual event materials, attendee information, invitations, and other program-related resources.
  • Assist with event setup, testing, and other logistical needs as requested.
  • Help maintain accurate records and post-event information for webinars and virtual programs.
• Marketing & Administrative Support
  • Provide administrative and project support to the Events Managers and Marketing & Business Development team.
  • Assist with processing and submitting event-related departmental expenses.
  • Prepare spreadsheets, presentations,