Marketing Event Coordinator

Under the supervision of the Community Relations Manager, this role operates in a deadline-driven environment to support the marketing team and generate awareness of Gonzaba Medical Group services and providers through event planning and community outreach.

Responsibilities

• Develop and maintain productive relationships with external and internal partners.
• Participate in promotional activities, trade shows, and health fairs to promote Gonzaba Medical Group services and providers.
• Provide administrative support to the Marketing teams, including printing, cutting flyers, answering phones, data entry, and updating events calendars.
• Communicate the Gonzaba Medical Group story and key differentiators from competitors.
• Identify event opportunities targeting the Medicare-eligible population to support growth of Medicare Care patients/prospects.
• Coordinate external and internal events, including:
  • Event scheduling and venue research (ballrooms, commercial stores, churches, etc.).
  • Planning all aspects of events: giveaway orders, decorations, supplies, audio, entertainment, layout, advertisement, flyers, and venue securing.
  • Staying under budget while planning event specifications.
  • Event setup and breakdown, requiring the ability to lift up to 60 pounds.
• Log event attendance in SalesForce.
• Maintain effective time management and work with minimal supervision.
• Build knowledge of CMS regulations related to marketing, events, and clinic settings.
• Support all marketing initiatives, share best practices, and stay informed about industry trends, competition, and new opportunities.
• Identify lead patients/prospects at events to achieve department growth goals.
• Work on weekends and occasional evenings.
• Drive and operate a company vehicle or personal vehicle (with valid Texas Driver License, proof of insurance, and successful motor vehicle history check for mileage reimbursement).
• Maintain strict confidentiality.
• Perform other duties as assigned.

Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and exceptional organizational skills.
• Manual dexterity, ability to sit, stand, stoop, reach, kneel, crouch, bend, walk, and lift up to 60 lbs. without assistance.
• Close vision and ability to adjust focus.
• Ability to work efficiently under pressure.
• Bilingual (English/Spanish) fluency preferred.

Work Environment

• May work in a clinical setting, office environment within a clinic, or outdoors.
• Exposure to communicable diseases, bodily fluids, toxic substances, ionizing radiation, medicinal preparations, and other clinic conditions.
• Works in varying conditions: heat, cold, wet, dust, and rain.