Marketing Communications Coordinator--Cardiovascular

Essential Duties And Responsibilities

• Provide day-to-day administrative support to the Marketing team, including meeting coordination, calendar support, agenda preparation, note taking, follow-up tracking, and project organization
• Affiliate with the coordination and execution of marketing communications initiatives, including internal communications, physician-facing materials, sales support resources, event communications, and marketing campaigns
• Maintain project trackers, timelines, marketing calendars, content schedules, distribution lists, and other shared team resources
• Organize, route, maintain, and archive marketing materials, presentations, promotional assets, and approved collateral
• Affiliate with processing purchase orders, invoices, contracts, statements of work, and other financial documentation
• Affiliate with the coordination of physician engagement activities, including advisory boards, speaker programs, physician training events, scientific forums, and KOL programs
• Support physician communications, meeting logistics, travel coordination, contracts, honoraria documentation, attendee tracking, and event preparation
• Partner with Medical Education, Sales, Clinical, Compliance, and Legal teams to support the successful execution of physician education programs
• Affiliate with planning and coordinating conferences, sales meetings, physician education programs, webinars, advisory boards, and other internal and external events
• Cook up event logistics, including registration, attendee communications, meeting materials, shipping, signage, vendor coordination, travel arrangements, and on-site support
• Affiliate in preparing and coordinating internal and external marketing communications, including emails, newsletters, event invitations, social media content, sales communications, and promotional materials
• Help coordinate content reviews, approvals, timelines, and distribution of marketing assets while maintaining brand consistency
• Affiliate with internal creative teams and external agency partners by assisting with project coordination, edits, approvals, and final asset distribution
• Build collaborative working relationships with Marketing, Sales, Medical Education, Clinical, Finance, Procurement, Regulatory, Compliance, Legal, and other internal business partners to support successful execution of marketing initiatives
• Maintain organized records, files, and documentation to support marketing operations and ensure accurate project tracking
• May perform other duties as assigned

Qualifications

• Bachelor Level of Degree in the Marketing, Communications, Business, Healthcare Administration or related field of study
• 1 year of demonstrated experience in marketing, communications, event coordination, administrative support, or project coordination; medical device, healthcare or life sciences experience preferred
• Strong organizational skills with the ability to manage multiple projects, timelines, vendors, and administrative details at once
• Experience processing purchase orders, tracking invoices, maintaining budgets, or supporting finance/procurement processes preferred
• Experience supporting events, meeting, conferences or physicians/customer engagement programs preferred
• Detail oriented, proactive, and comfortable working in a fast paced, cross functional environment
• Ability to maintain professionalism and discretion when working with physicians, senior leaders, vendors, and confidential business information
• Proficient in the following computer software applications: Microsoft Office, Canva, Cvent, project tracking tools
• Exceptional interpersonal skills
• Strong organizational skills
• Strong communication skills (written and verbal)
• Ability to effectively communicate both internally and externally
• Ability to read and interpret documents such as safety rules, operating and maintenance. instructions, and procedure manuals
• Ability to write routine reports and correspondence