Marketing Assistant
About the role
The Marketing Assistant supports campaigns for La Jolla Playhouse's season of six shows each year, the annual WOW Festival and other events and programs. This role is ideal for an organized, detail-oriented early-career marketer who wants hands-on experience across campaign coordination, audience outreach and marketing department operations in a collaborative theatre environment.
Responsibilities
- Aid in the briefing and production of campaign assets and collateral, including brochures, flyers, postcards, advertising assets, venue signage and more.
- Gain understanding of the brand guidelines; proofread assets and review designs for quality control and consistency.
- Source quotes from multiple suppliers and coordinate the print process with external printers.
- Work closely with the Associate Director and Marketing Manager to deliver on the advertising schedule by deadlines.
- Coordinate student and community outreach efforts and campaigns, including postering in those communities.
- Cook up front-of-house displays and signage at our theatres and for events.
- Maintain detailed records of projects and timelines to ensure internal records are correct and future-proofed.
- Maintain organization of internal asset files and keep the archives accurate and up to date at all times.
- Collaborate on content creation projects and assist to create video, photo and written content.
- Collaborate in creative planning sessions for marketing and sales campaigns and other projects.
- Attend WOW taskforce meetings and serve as one of the key team members on-site during the festival weekend.
- Assist in project-managing festival marketing, including materials, signage, outreach and the Festival Info Booths.
- Represent the Playhouse at performances and events in support of marketing and communications initiatives as needed, for example, opening nights, audience video/photo shoots, WOW Festival and community events.
- Contribute to maintenance of department calendar and project management software (Airtable), schedule and set up meetings, take and distribute meeting minutes as needed.
- Coordinate filing and archiving of marketing materials.
- Be an active participant in the communications team and other agreed cross-departmental teams.
- Carry out other similar reasonable duties as required.
Requirements
Required qualifications:
- Some professional, internship, volunteer, campus, freelance, or project-based experience supporting marketing, communications, events, content, arts administration or a related team.
- Good administrative skills including a high level of attention to detail, professionalism and confidence suitable for working in a busy office environment.
- Strong computer skills including excellent knowledge of the Microsoft Office Suite, and the ability to learn new programs if required, such as Canva, Airtable, and Tessitura.
- Ability to set priorities, timelines and monitor progress toward goals.
- Excellent time management skills, ability to work independently, coordinate simultaneous projects and meet deadlines.
- Good copywriting, grammatical and proofreading skills.
- Excellent interpersonal and communication skills, including the ability to deal with a wide variety of stakeholders.
- Ability to assess situations, solve problems, gather and process relevant information.
- A positive hands-on attitude, ability to work well as part of team, a willingness to take instruction and advice, and to ensure endorsement before implementation where appropriate.
- Personal qualities of integrity, credibility and commitment to the Playhouse’s mission and values.
- A passion for the arts – and more specifically, theatre!
Preferred qualifications
- Experience within theatre or the arts industry, or agency setting, or working with creative/media.
- Some knowledge of graphic design and the briefing process.
Qualifications
- Access to reliable transportation and ability to travel locally in support of events and initiatives (work-related mileage is reimbursed).
Benefits
Medical, dental, vision, life and LTD insurance
403(b) retirement plan with employer match after one year
Paid time off (vacation, sick, holiday, and more)
Free parking on UCSD campus
Complimentary tickets to Playhouse performances
Pay
$21.00-$22.00 per hour
Schedule
Full time within regular office hours (Monday–Friday, 9:00 a.m.–5:30 p.m.), with occasional evening or weekend hours as needed, up to 40 hours per week total.
Application Materials
Resume and cover letter required; portfolio or other relevant work samples are optional.
Why You’ll Love Working Here
- Medical, dental, vision, life and LTD insurance
- 403(b) retirement plan with employer match after one year
- Paid time off (vacation, sick, holiday, and more)
- Free parking on UCSD campus
- Complimentary tickets to Playhouse performances
- The opportunity to contribute to a nationally recognized arts organization with a collaborative, mission-driven team
About La Jolla Playhouse
La Jolla Playhouse is a place where artists and audiences come together to create what’s new and next in the American theatre, from Tony Award-winning productions, to imaginative programs for young audiences, to interactive experiences outside our theatre walls. Founded in 1947 by Gregory Peck, Dorothy McGuire and Mel Ferrer, the Playhouse is currently led by Artistic Director Jessica Stone and Managing Director Debby Buchholz. The Playhouse is internationally renowned for the development of new plays and musicals, including mounting 120 world premieres, commissioning more than 70 new works, and sending 37 productions to Broadway, garnering a total of 42 Tony Awards, as well as the 1993 Tony Award for Outstanding Regional Theatre. We are committed to diversity in all areas of our work, on and off stage. We lead with our values and encourage individuals with unique perspectives to apply. EOE