Marketing Assistant

Position Overview

We are seeking a detail-oriented and highly organized Marketing Assistant to support our team with database management, scheduling, and administrative coordination. This role is ideal for someone who thrives behind the scenes, ensuring that systems, information, and timelines are accurate, current, and running smoothly.

Key Responsibilities

• Maintain and update marketing databases, including Deltek Vantagepoint and OpenAsset, ensuring data accuracy and consistency
• Organize and manage digital assets, project information, and marketing materials
• Aid in the creation, updating, and formatting of internal and external forms and documents
• Track deadlines, schedules, and team calendars to support ongoing marketing initiatives
• Cook up with internal teams to gather and input project and personnel information
• Perform regular audits of databases and files to ensure completeness and quality control
• Support general marketing and administrative tasks as needed

Requirements

• 1–3 years of experience in marketing, architecture, executive assistance, data entry, or a related field
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time management skills
• Ability to manage multiple tasks and deadlines simultaneously
• Proficiency in Microsoft Office Suite (especially Excel) and familiarity with database systems
• Experience with Deltek Vantagepoint, OpenAsset, or similar platforms is a plus
• Strong communication skills and a collaborative mindset
• Ability to work independently and proactively identify needs
• Comfort working with structured data and maintaining digital systems
• Interest in marketing processes, organization, and operational support

Qualifications

• Health insurance
• 401K
• Paid time off on accrual basis, paid holidays, sick leave

Benefits

• Health insurance
• 401K
• Paid time off on accrual basis, paid holidays, sick leave

Pay

Compensation will be based on the candidate’s experience and abilities.

Schedule

This is a full-time role based in our Miami office. Please note:

• Remote work is not offered or available.
• Relocation assistance is not provided for this position.

Contact

Qualified and interested candidates should submit a cover letter and resume.