Marketing & Account Executive Assistant

About the role

Grow your career at Insight Creative, one of Northeastern Wisconsin’s leading advertising agencies. With 35+ years of experience, we help clients across a variety of industries grow their businesses. As a Marketing & Account Executive Assistant, you’ll work with a talented, down-to-earth team to support client accounts, coordinate projects from concept to completion, and ensure exceptional client service.

Office Location: Green Bay, WI. Required experience: 1+ years.

Responsibilities

• Support Account Executives with daily client needs, communications, research, and follow-up.
• Attend client briefings, document meetings, and distribute change orders.
• Monitor project progress and keep clients and team members informed.
• Assist with proposals, presentations, pitches, and new business development.
• Open new jobs, initiate estimates, organize digital files, and coordinate production.
• Track project timelines, budgets, creative approvals, and deadlines.
• Coordinate with creative, traffic, media, and production teams to keep projects moving.
• Proofread copy and artwork before production and coordinate client approvals.
• Coordinate delivery of broadcast, digital, and outdoor advertising materials.
• Monitor media deadlines and reporting schedules.
• Review digital reports and media invoices for accuracy before distribution or payment.
• Assist with client invoicing, billing updates, invoice tracking, and job scheduling.
• Prepare client communications, marketing plans, media plans, public relations plans, agendas, and other account materials.
• Provide backup support for Account Executives and assist social media and media teams as needed.

Qualifications

• A degree in marketing, business, or a related field and at least one year of experience are preferred.
• Advertising agency experience is a plus.

Skills

• Strong written, verbal, proofreading, and grammar skills.
• Highly organized, detail-oriented, and able to manage multiple projects and deadlines.
• Excellent interpersonal skills and a collaborative, team-oriented approach.
• Self-motivated, quick to learn, and able to work independently.
• Strong decision-making skills and a positive, can-do attitude.
• Proficient in Microsoft Office and general computer applications.
• Familiarity with marketing concepts and terminology.

Benefits

• Paid Vacation
• PTO
• Paid Holidays
• Flexible Hours
• Health Insurance
• 401k Retirement Plan
• 401k Company Match
• Short-term Disability
• Long-term Disability
• Company Events
• Life Insurance

Schedule

Monday to Friday (Full-time, in‑person)