Market Director - Industrial Division (Houston)

Responsibilities

• Provide administrative support to Chase Miller (CEM) as needed, while accepting instruction and guidance from Anna Pierce (AIP).
• Create aesthetically pleasing, professional content in line with NAI Robert Lynn brand standards.
• Design and print marketing materials, including custom brochures, flyers, email blasts, and other collateral.
• Design custom brochures for qualified and approved listings.
• Conduct biographical and market research on clients, companies, stakeholders, and decision-makers to assist CEM.
• Manage CEM’s daily schedule and calendar, fielding meeting requests.
• Assist in scheduling client conference calls and meetings.
• Utilize the ‘ASTRO’ system for internal company requests, including conference call meetings, conference room meetings, travel arrangements, internal marketing requests, operations team requests, and other general internal needs.
• Manage and oversee the entire process for Mailchimp Newsletter campaigns.
• Prepare and ship gifts for clients.
• Work on unique tasks and projects as assigned by CEM and AIP.
• Create and prepare PowerPoint slideshows for CEM’s meetings.
• Track all-new presentation slides monthly and retain a historical list of all client presentations and quotes.
• Consistently review workflow processes and procedures used by CEM, offering suggestions for improvement in scope, design, efficiency, and effectiveness.
• Develop and maintain a new e-filing system in CEM’s office (neat and logical).
• Help write letters—thank you, follow-up, new prospect, and new client—as needed.
• Update CEM’s biography and marketing information quarterly.
• Schedule building tours derived from CoStar.
• Coordinate with the Operations Team to prepare owner representation presentations and marketing materials.
• Prepare tenant representation presentations.
• Organize and schedule tours.
• Coordinate with the support team to draft RFPs, proposals, LOIs, leases, etc.
• Assist in moving transactions forward.
• Track tenant information accurately and keep it up to date in the team database.
• Compile and/or update related database records for the team on an ongoing basis.
• Input and track new listings (e.g., Astro, CoStar, LinkedIn, etc.).
• Input Senior Action Group numbers weekly into the SAG spreadsheet.
• Follow through with closed deals (e.g., sending gifts, letters, referrals, etc.).
• Perform comparative financial analysis for clients.
• Perform other tasks and duties as assigned by CEM and AIP.

Requirements

• Strong familiarity with Adobe Suite software, including InDesign, Illustrator, Photoshop, Lightroom, Premiere Pro, After Effects, and related software.
• Demonstrated aptitude in illustration, ideation, branding, typography, UX design, image editing, and color theory.
• Familiarity with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, and Publisher.
• Familiarity working with PCs and devices.
• Strong organizational skills.
• Strong marketing skills.
• Ability to work within a team-oriented environment.
• Ability to work independently with little to no supervision.
• Strong focus and attention to detail.
• Strong customer service skills.
• Data entry skills.
• Strong telephone skills and etiquette.
• Strong verbal and written communication ability.
• Ability to build and maintain relationships with clients and co-workers.
• Demonstrated people skills by conveying positivity and enthusiasm.
• Interpersonal savvy.
• Ability to routinely problem-solve.
• Ability to routinely multi-task.

Qualifications

• Associate degree or higher from an accredited college/university with a minimum GPA of 3.0.
• Preferred concentration in Administrative, Secretarial, and/or Business, with a focus on Graphic Design, Marketing, Website Hosting and Design, or Commercial Art.

Physical Demands

• Lifting and/or moving objects: up to 10 pounds routinely / 25 pounds occasionally.
• Standing: 1-2 hours per day.
• Sitting: 5-6 hours per day.
• Computer usage/keyboarding/typing: 5-6 hours per day.
• Telephone usage: 5-6 hours per day.
• Vision requirements: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Frequently required to reach with hands and arms.