MarComm Administrative Coordinator

Position Summary

The Christian and Missionary Alliance (C&MA) is seeking a MarComm Administrative Coordinator. This is a full-time position located in Reynoldsburg, Ohio. This position works under the direction of the Operations Manager for Development, and is responsible for providing strategic, administrative, and project coordination support to the Marketing & Communications team and Development leadership.

About the Role

Serves as the primary coordinator supporting the assistant vice president for Development, including calendar management, travel planning and coordination, meeting preparation, follow-up, and documentation. Prepares materials for meetings, tracks next steps, and supports project coordination to ensure priorities move forward. Anticipates scheduling and logistical needs; proactively resolves conflicts and gaps. Ensures information is routed appropriately and followed through with consistency and discretion. Handles sensitive or confidential information with discretion and professionalism including complex problem solving.

Responsibilities

• Assists with general administrative duties including processing mail-out resources, distributing mail, and maintaining filing system.
• Manages the communications inbox; responds or refers to interoffice correspondence appropriately.
• Schedules recurring all-development events such as prayer, chapel, trainings, and others as assigned.
• Coordinates in collaboration with others internal events hosted by the Development Team.
• Provides project coordination, support for Development initiatives, and cross-functional efforts, including tracking timelines, deliverables, and dependencies; this may involve discretion, judgment, independent action.
• Supports meeting logistics for leadership- and team-level meetings, including agendas, notes, and action tracking.
• Maintains shared calendars, planning tools, and documentation related to Development priorities. Ability to make administrative decisions and take action in the leader's absence.
• Reconciles P-Cards for the Development team as assigned.
• Aids in processing journal interoffice charges, and invoices (to supporting orgs, from vendors, and voluntary invoice payments from churches); monitors accounts receivable and accounts payable.
• Maintains a working knowledge of annual MarComm operating budget and provides budget or project expense tracking as requested.
• Maintains working knowledge of available products/resources offered through mar-comm.
• Maintains MarComm storage inventory and purges outdated materials.

Qualifications

• Four-year college degree in related field preferred.
• Requires 3–5 years of experience in a similar job.
• Bookkeeping experience preferred.

Skills

• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail.

Benefits

• Salary range $45,595 to $57,000 per year.
• Health plan (medical/dental/vision/HSA).
• Life Insurance.
• 403(b) retirement plan with a percentage of employer matching.
• Retailment grant.
• Long-Term disability.
• Paid time off (vacation/holidays/personal days).
• Sick time (accrues, with additional extended illness bank for rollover hours).
• Other paid leave (compassionate care, jury duty, parental, etc.).
• Employee assistance program.