Managing Director of Business Services

About the role

ECC Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Responsibilities

• As a Resource Manager within the Emergency Operations Center (EOC), manage the logistical needs across the five core mission areas of protection, prevention, mitigation response, and recovery for planned events or incidents. Maintain 24/7 availability to respond to declared emergencies; serve as a member of the incident management team or policy group as assigned by the EOC Manager and complete required emergency preparedness training.
• Direction and oversight of the College’s purchasing function. Develop and implement procurement strategies using best practices to ensure continuous supply of quality and cost-effective goods and services. Ensure compliance with applicable laws and regulations.
• Oversee the management of 1,600 active vendors. Advise legal counsel of potential complications pertaining to purchasing activities and cooperate in the College’s defense if needed.
• Regulatory Compliance: Interpret and apply the Illinois Public Community College Act, General Accepted Accounting Principles (GAAP) and other state and federal statutes, laws, and regulations. Develop and enforce College-wide policies and administrative procedures for the implementation of standards that represent best practices while conforming to state statues, regulations, and laws governing public institutions and state agencies.
• Oversee training and instruction to personnel throughout the College community to provide direction as it relates to Business Services policies and administrative procedures; procurement options, best purchasing methods, bidding requirements, ethical requirements, appropriate product/service/vendor evaluation, lease vs. buy, contract administration, and problem resolution.
• Act as the liaison for Elgin Community College to ensure compliance with the Business Enterprise Program (BEP) for Minorities, Females, and Persons with Disabilities Act 30 ILCS 575/0.01. Build strategies to create an environment of inclusion and increase purchases with BEP vendors, and provide bi-annual reporting to State Agencies.
• Contracts: Knowledgeable in departmental goals and objectives; provide authoritative guidance to Administrators on College wide goals and objectives relating to contract activity. Examine performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy. Review and negotiate financial contracts for the College. Exercise signatory authority to contractually bind the College in legal agreements. Administer College contracts in a manner that ensures contractual obligations and intents are fulfilled. Serve as the point of contact for communication with legal, finance and business teams for resolution of contract issues and disputes. Consult with inside and outside legal counsel on complex contracts and issue resolution.
• Steering Committee Member of the Facilities Master Plan Steering Committee. Provide procurement and contracting expertise for Master Plan projects. Provide guidance on the overall strategic direction of new construction and renovation projects.
• Receiving/Records Retention/Mail Operations/Asset Management: Provide direction in the development of the strategic plan and budget for these functions to ensure continuous improvement, customer satisfaction, and continuity of services. Maintain confidentiality of privileged information and adhere to applicable privacy laws. Demonstrate sensitivity, understanding, and respect of diverse populations within the workplace. Maintain an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. Adhere to department guidelines for attendance and punctuality. Demonstrate independent judgement and discretion in making position related decisions. May need to be available to respond to after-hours emergency calls on a rotating basis.

Qualifications

• Bachelor’s degree in business related discipline with a minimum of 5-8 years of progressively responsible procurement experience or equivalent combination of training and experience.
• Considerable knowledge of the principles of contract and agency law, with the ability to interpret and apply state and federal statutes and laws.
• Considerable knowledge of computerized order entry and inventory systems.
• Considerable skill in the development of complex requests for proposals and bids for professional services, construction, equipment, and information technology.
• Considerable skill in organizing work to meet established deadlines while maintaining attention to detail with the ability to delegate work and in motivating and training others.
• Considerable skills working in a highly regulated environment.
• Considerable skills in analysis, problem-solving and decision-making regarding issues related to the scope of position.
• Considerable skills in written, verbal and interpersonal communication with the ability to work and communicate with internal and external stakeholders.
• Considerable skills in Microsoft office, that include high level of excel functionality.
• Considerable skill in developing and maintaining positive and professional relationships with internal and external customers from diverse populations.

Skills

• Knowledge of the principles of contract and agency law, with the ability to interpret and apply state and federal statutes and laws.
• Expertise in the development of complex statements of qualifications, RFP's, RFQ's, ITB's, contracts, business documents and other agreements while assuring compliance with applicable laws.
• Thorough evaluation of competitive bids and proposals to select the lowest responsible vendor/contractor.
• Negotiation with vendors when appropriate as permitted by law.
• Ability to organize work to meet established deadlines while maintaining attention to detail with the ability to delegate work and in motivating and training others.
• Ability to work in a highly regulated environment.
• Ability to analyze, problem-solve, and make decisions regarding issues related to the scope of position.
• Ability to write, speak, and communicate effectively with internal and external stakeholders.
• Proficiency in Microsoft Office, including high-level Excel functionality.
• Ability to develop and maintain positive and professional relationships with internal and external customers from diverse populations.

Benefits

This is a Full-Time Administrative position at grade 17, with an annual salary range of $84,923 to $113,231. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

• Medical, Dental, Vision Insurance
• Life and Long-Term Disability Insurance
• Flexible Spending Account (FSA, DCA, Commuter)
• Retail Plans (Pension, 457b, 403b)
• Time Off with Pay
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Sick Banks
• FLSA Status Exempt
• Grant Funded: No

Pay

The rate of pay for this position is commensurate with experience and qualifications.

Schedule

The work schedule for this position is 8:00 AM to 5:00 PM Monday through Friday.

Qualifications

• Bachelor’s degree in business related discipline with a minimum of 5-8 years of progressively responsible procurement experience or equivalent combination of training and experience.
• MBA or Masters Degree preferred.
• 5 years of experience in a management position supervising a team preferred.

Desired Knowledge, Skills & Abilities

• MBA or Masters Degree preferred.
• 5 years of experience in a management position supervising a team preferred.